Central Supply Chain/ Purchasing - Full-Time

SUMMARY: This position is responsible for clinical inventory management through database and physical counts of materials to meet daily distribution demands. Responsible for maintaining designated supplies and materials par levels within the hospital. The Central Supply Specialist also is responsible for the disinfection, cleaning, storage and transporting of medical equipment, owned or rented. Actively partner with the clinical staff to support the hospital’s mission of improving the quality of life for each of our patients. Central Supply primary customer base include (1) Inpatient care, (2) Acute Care Center, (3) Outpatient Clinic, (4) Rehab Services (5) Respiratory and other ancillary medical service departments.

ESSENTIAL FUNCTIONS:

1) This position is required to work independently and as a member of the Supply Chain group, under direct and indirect supervision. The employee receives assignments and is expected to carry them through to completion with substantial independence. Work is reviewed for adherence to instructions, accuracy, completeness and conformance to standards of practice or precedent. The position will receive work tasks from the Central Supply Lead Specialist and the Purchasing Manager.

2) Monitors central supply inventory levels through database review and periodic cycle counts of products to meet the daily distribution needs of the hospital. Maintains appropriate records and files of data entry documentation for quantities of products ordered and received.

3) Checks for expiration of Central Supply items while restocking assigned areas and main inventory. Monthly, provide the Lead Supply Chain Specialist with a list of supply and material items due to expire within the next 75 days of each month-end.

4) Identifies items to be charged, added or deleted from the physical inventory and inventory database.

5) Provide a reasonable and timely response to requisition requests for hospital supplies and materials from departments within the hospital. Requisition requests are received through email, phone calls, voicemail, Vocera, in-person requests and through Meditech.

6) Fill supply requisitions and phone requests to restock the Crash Carts stocked to the appropriate levels.

7) Troubleshoot inventory discrepancies and report to the Lead Supply Chain Specialist, items with significant volume variances.

8) Prepare and participate in periodic physical inventory counts.

9) Inspects and disinfects all patient equipment returned to Central Supply, ensuring that the patient equipment is in proper working condition. Report any observed equipment issues to Plant Operations (Biomed).

10) Follow the Nursing Care process for the patient trachs. Complete the required pre-cleaning and quality inspection of patient trachs, prior to transporting them to the University of Chicago for sterilization. Maintain a trach transport log, which monitors the transfer of trachs between hospital organizations and the frequency each trach has been sterilized.

11) Process Patient Charges for patient specific supply issuances. Maintain the appropriate documentation of supplies issued to Inpatient, Outpatient and the Acute Care Center patients. Store file documents for a minimum of 36 months. Documentation should include Patient number, date of issuance, stock number and evidence of who issued the supply item.

12) Participate in Supply Chain staff meetings, provides input to enhance the department’s objectives, maintain a clean an organized work environment and read emails in a timely manner. Attends inter-department meetings and educational offerings, as assigned.

ADDITIONAL FUNCTIONS:

· Wears appropriate clothing for this area of operation. Wears appropriate protective equipment, consistent with the task at hand (i.e, decontamination tasks).

· Reports to Central Supply Lead regarding assignments, carries hospital provided phone/pager and responds if summoned.

· Maintain up to-date knowledge of products, processes and suppliers.

· Remain fully flexible to meet the department’s service needs and demands.

· Adheres to all La Rabida Children’s Hospital standards, policies and procedures.

· Integrates La Rabida Children’s Hospital’s core values into daily work decisions and actions; exhibits a service oriented behavior toward all hospital staff.

· Performs other duties as assigned or needed.

Education: High School diploma

Related Work Experience: Previous experience as a Nursing Assistant preferred

Licensure/Certification: None

Specialized Knowledge and Skills: None: On-the-Job training to operate sterilizer

La Rabida Children’s Hospital is very proud to be an Equal Employment Opportunity Employer

La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions. With teams of the best healthcare providers in Chicago, we give continuous, comprehensive care, education, and support, helping families face their unique obstacles head-on.

La Rabida Children’s Hospital is very proud to be an Equal Employment Opportunity Employer.