CEO Personal Assistant

CINDY CHAO The Art Jewel (CCTAJ), established in 2004 by renowned jewellery artist Cindy Chao, is a brand known for revolutionizing contemporary high jewellery creation. With showrooms in Taipei, Hong Kong and Shanghai, the brand's collections have been collected by world renowned museums, featured in prestigious auctions and exhibited globally. The brand offers three collections, including the exclusive Black Label Masterpieces, the designed-to-be-worn White Label Collection, and Gem Art, making a mark in the world of high jewellery.

We are keen to look for a highly organized, discreet and detail-oriented Personal Assistant to provide comprehensive personal, household and lifestyle support to the CEO. This role requires strong judgment, high flexibility, and the ability to manage multiple priorities with the utmost level of confidentiality. If you are ready to support a dynamic executive in both personal and lifestyle matters, we welcome you to join us!

Schedule Planning & Lifestyle Management

• Strategically coordinate the CEO’s personal schedule, including important meetings, dining reservations, and various private engagements
• Plan and execute comprehensive travel arrangements, including accommodation, transportation, visa applications, and on-site support
• Proactively manage and prioritize schedules to ensure optimal time allocation
• Maintain and nurture key relationships by tracking important dates (birthdays, anniversaries) and coordinating gifts and greetings
• Arrange and coordinate high-end lifestyle services, such as private healthcare, medical examinations, fitness, and personal styling

Advanced Administrative & Personal Financial Management

• Manage the CEO’s personal financial affairs, including credit card administration, expense tracking, and reimbursement processes, ensuring accuracy and confidentiality
• Support budget control and expense analysis, providing financial insights for decision-making
• Oversee procurement of personal and household items, ensuring high quality and cost efficiency
• Manage household expenses (e.g., management fees, utilities such as water, electricity, and gas) with regular tracking and payment coordination

Domestic Staff & Household Management

• Handle payroll calculation, payment processing, and administrative tasks for domestic staff, ensuring compliance and accuracy
• Assist with visa renewals, documentation updates, and related administrative processes
• Act as the primary liaison between domestic staff and the household to ensure effective communication
• Coordinate work schedules and daily task management for household staff

Family Affairs & Personal Support

• Support family members with travel arrangements and logistics (e.g., transportation, airport transfers, international roaming services)
• Handle ad hoc family-related requests with high flexibility and responsiveness
• Coordinate veterinary care and daily care arrangements for pets
• Manage travel arrangements for domestic staff accompanying the family, including logistics and administration
• Oversee household living standards, including cleaning, maintenance, security, and equipment upkeep

Events Support & Arrangements

• Plan and execute private and business events, including gatherings, banquets, and celebrations
• Arrange customized gifts and seasonal or festive arrangements
• Coordinate on-site event operations and provide real-time support to ensure smooth execution Risk Management & Confidentiality
• Handle highly sensitive information with strict confidentiality and data protection
• Assess risks related to schedules and events, and provide contingency and backup plans
• Support emergency response and handle unexpected situations to maintain operational stability