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CG: Recruitment Support & Executive Assistant - (022-899)

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Looking for Philippines-based candidates

Job Role: Recruitment Support & Executive Assistant

Compensation range: $2,000 AUD - $2,200 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: The client is a boutique Australian recruitment agency with nearly twenty years in the game and a team that genuinely loves what they do. They specialise in connecting talent with some of the country's most exciting consumer and lifestyle brands spanning fashion, beauty, retail, digital, and everything in between.

They are a small, close-knit team that values long-term relationships over quick wins, both with the clients they serve and the people they bring on board. The previous person in this offshore support role stayed for over three years and that says everything about how they treat their team. If you are looking for stability, growth, and a business that genuinely invests in its people, this is the one.

Role Overview: We are seeking a highly organised and proactive Recruitment Support & Executive Assistant to provide dual support to the agency's recruitment consultants and its director. This is a full-time role that blends hands-on recruitment operations; research, sourcing, database management, and candidate coordination with executive assistance duties supporting the day-to-day running of the business. The right person will be someone who thrives in a fast-paced environment, takes ownership of their work, and is genuinely interested in both recruitment and operational support.

This is a long-term opportunity with real scope for growth for the right person.

Key Responsibilities:

Recruitment Support

Market mapping and candidate research across fashion, retail, beauty, digital and related sectors
Building and maintaining talent pipelines and candidate databases
Using sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach and Lusha to identify and map candidates
Updating and maintaining the ATS/CRM system (JobAdder or similar)
Compiling candidate spreadsheets and talent maps for consultants
Formatting CVs and preparing candidate profiles and shortlist presentations
Posting and managing vacancies across job boards
Supporting consultants with recruitment administration and coordination
Assisting with candidate mailers and database communications
Supporting process improvements using AI and automation tools

Candidate Screening & Pre-Qualification

Conducting initial phone or video screening interviews when required
Assessing candidate suitability against role briefs
Evaluating communication skills, motivations and salary expectations
Preparing candidate summaries and recommendations for consultants
Representing the agency professionally in all candidate interactions

Executive Assistant Support

Managing the director's calendar, scheduling, and meeting coordination
Handling email correspondence and follow-ups on behalf of the director
Preparing documents, reports, presentations and meeting materials
Coordinating internal team communications and tracking action items
Assisting with invoicing, reporting, and other administrative tasks
Managing travel arrangements and bookings when required
Supporting ad hoc operational and business administration tasks as directed

Requirements

Required Skills and Qualifications:

Essential

Previous experience in a recruitment agency, staffing business, and EA/PA support is required.
Strong written and verbal English communication skills
High attention to detail and strong organisational ability
Comfortable working independently in a remote environment
Experience using ATS/CRM systems such as JobAdder, Bullhorn or similar
Strong Excel and spreadsheet skills
Experience using sourcing tools including LinkedIn Recruiter, Apollo, RocketReach or Lusha
Proven ability to manage competing priorities and deadlines

Desirable

Experience supporting senior executives or directors
Familiarity with AI tools such as Claude, ChatGPT or workflow automation platforms
Exposure to the fashion, retail, beauty or lifestyle industries

Personal Attributes

Mature, proactive and dependable
Process-driven and highly organised
Calm under pressure with strong follow-through
Professionally confident when communicating with candidates and stakeholders
Naturally curious and interested in technology and continuous improvement
Committed to long-term growth within the business

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

Disclose any existing ongoing roles or client work
Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

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What this application asks

workable

First name, Last name, Email, Headline, Phone, Address, Photo, Education, Experience, Summary, Resume, Cover letter

Are you a Filipino citizen currently residing in the Philippines? yes / no
Can you tell us about your experience working in a recruitment agency or staffing business? What were your main responsibilities and what did you enjoy most about the role? written answer
Could you describe your background in providing executive or personal assistant support? What types of tasks or projects did you handle? written answer
Do you have previous experience working in a recruitment agency or staffing business? yes / no
Have you supported senior executives or directors in your previous roles? If so, what kind of support did you provide and what did you learn from those experiences? written answer
Do you have experience supporting senior executives or directors as an Executive Assistant or Personal Assistant? yes / no
What experience do you have working independently in a remote or work-from-home setting? How do you stay organised and motivated when working remotely? written answer
Please describe your experience using ATS/CRM systems such as JobAdder, Bullhorn, Vincere, Greenhouse, or similar platforms. written answer
Please describe your experience using sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach, Lusha, or similar platforms. written answer
How would you rate your written and verbal English communication skills? Can you share an example of a time when these skills were important in your work? written answer
Are you currently based in the Philippines? If yes, which city or region are you located in?
Have you conducted candidate screening interviews or pre-qualification calls before? yes / no
Do you have experience with market mapping, talent pipelining, or candidate research? yes / no
Do you have strong experience using Excel and spreadsheets for reporting, tracking, or recruitment administration? yes / no
Have you previously managed calendars, scheduling, inboxes, or travel arrangements for executives or directors? yes / no
Have you used AI tools such as ChatGPT, Claude, or automation platforms to improve workflows or productivity?
Please indicate your computer specifications and internet speed test results. (Example: Ryzen 5 / 100MBPS)
This role is offered under an Independent Contractor agreement, meaning you’ll be responsible for managing your own taxes, benefits, work equipment, and internet connection. You will need to provide your own computer. You will not be entitled to employee benefits such as paid leave or health insurance from the client. It is a full-time, dedicated role, so you will be expected to work exclusively with our client for the duration of the engagement. A reference check will be conducted as part of the hiring process. Are you comfortable proceeding under these terms?
If successful, can you reflect this engagement on your LinkedIn profile (clearly marked as “Independent Contractor”) and send a screenshot?
As part of our standard process, we conduct character and HR reference checks, and in some cases, clients may also request an NBI or police clearance for verification purposes. Would you be comfortable completing these requirements and able to comply fully and truthfully if requested? For our records, please provide your LinkedIn profile URL by pasting it in the space provided below.
If you’re successful in moving forward, are you comfortable in providing a screenshot of your verified LinkedIn profile? This will be used for verification purposes and will also be cross-checked as part of our standard process.
As part of our standard process, we conduct character and HR reference checks, and in some cases, clients may also request an NBI or police clearance for verification purposes. Would you be comfortable completing these requirements and able to comply fully and truthfully if requested?
As part of the process, once you reach the offer stage, we will require three referees: one previous HR representative, one previous employer or manager, and one previous colleague. If you’re happy to proceed, please acknowledge that you’re willing to comply with this requirement and will provide honest and reliable referees at that stage. Please also note that any discrepancies (for example, providing incorrect or misleading referee details) may affect your application status. Thank you for your understanding and cooperation.
Most importantly, please take a moment to read everything carefully and thoroughly. Thank you for your interest in applying. By indicating your full name, you confirm that all information provided throughout your application is true and accurate to the best of your knowledge, and that you agree to remain honest and transparent throughout the process.

CG: Recruitment Support & Executive Assistant - (022-899)

What this application asks

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