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AP & Financial Operations Analyst - Vegetation Management

This role serves as the primary financial operations resource supporting approximately $110 million in annual contractor and vendor expenditures across one of the company's largest contractor-driven operational programs.

You would be responsible for accounts payable administration, purchase order and change order management, contractor payment support, financial reporting, and vendor coordination. You will be working independently in a high-volume environment, ensuring the accurate processing of invoices, purchase orders, and financial transactions that directly support critical Vegetation Management operations.

Invoices routinely contain 1,500 to 2,000 individual billing line items, requiring detailed review and validation of accounting information, contract terms, funding allocations, rates, and supporting documentation prior to payment approval.

Key Job Information

Intermediate Professional Requires expanded professional-level knowledge and experience in own area; incumbents continue to acquire higher-level knowledge and skills. Expands on high-level knowledge of the company, processes and customers. Solves a range of more complex problems. Analyzes possible solutions using advanced knowledge and applying protocols. Operate independently and receive only a moderate level of guidance and direction.

Key Responsibilities

AP & Invoice Management

Review, validate, and process high-volume contractor and vendor invoices.
Ensure invoices are accurately coded, supported by appropriate documentation, and comply with contractual and accounting requirements.
Investigate and resolve invoice discrepancies, accounting errors, payment issues, and system exceptions.
Partner with Accounts Payable, Accounting, Supply Chain, IT, contractors, and vendors to resolve complex invoice processing challenges.
Process accruals, check requests, and other non-standard payment transactions.
Support monthly and year-end financial close activities.

Purchase Order & Change Order Management

Create, maintain, and modify purchase orders supporting Vegetation Management operations.
Process purchase order change orders, including funding increases, contract amendments, scope modifications, and rate updates.
Monitor purchase order balances and proactively identify funding needs.
Ensure purchase orders align with budgets, contracts, accounting requirements, and operational needs.
Communicate purchase order updates and requirements to contractors and business partners.

Contractor & Vendor Financial Support

Serve as a primary point of contact for contractor and vendor invoicing inquiries.
Provide guidance regarding invoice submission requirements, payment status, purchase order usage, and financial processes.
Support contractor compliance with invoicing and payment requirements.
Research and resolve contractor payment concerns in a timely manner.

Financial Reporting & Analysis

Track departmental spending and contractor expenditures across multiple operational programs.
Prepare spend reports, accrual reports, invoice tracking reports, and other financial analyses for leadership.
Conduct financial research and analysis to support budget management and operational decision-making.
Assist leadership with ad hoc reporting requests and financial data analysis.

Systems & Process Administration

Utilize Coupa, ERP systems, Quickbase, Microsoft Excel, and other business applications to manage financial transactions and operational workflows.
Maintain invoice tracking systems, financial databases, and reporting tools.
Identify and implement process improvements that enhance efficiency, accuracy, and payment processing.
Support testing and implementation of system enhancements and process improvements.

Operational Support

Maintain departmental financial records and documentation.
Coordinate utility billing, irrigation invoices, backflow testing invoices, and related operational requests.
Support purchasing activities, P-Card transactions, office supply procurement, and operational requests.
Assist with departmental communications, reporting, and administrative support functions as needed.

Education / Experience

Bachelor’s degree in accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience.

Two or more years of experience as an analyst in AP, accounting support, financial operations, procurement support, or related business functions.
Experience processing high-volume invoices and managing purchase orders.
Experience supporting contractor-based operations, utility operations, construction, vegetation management, or field service organizations.
Experience with Coupa, ERP systems, Quickbase, SAP, or similar financial platforms.
Advanced proficiency with Microsoft Excel and financial reporting tools.

Competencies (Knowledge, Skills, Abilities)

Functional Competencies

Intermediate knowledge of accounts payable/receivable principles and concepts; intermediate knowledge of other accounting disciplines.
Advanced knowledge of related financial systems.
Intermediate knowledge of tax laws, regulations and compliance.
Intermediate knowledge of relevant utility operations and financial regulations.
Advanced knowledge of Microsoft office tools.
Intermediate knowledge of accounts payable/receivable principles and concepts; intermediate knowledge of other accounting disciplines
For Travel Services Only: Intermediate knowledge of relevant travel services or software

General Competencies

Working business acumen.
Intermediate problem-solving skills.
Intermediate written and oral communication skills.
Intermediate organization and prioritization skills.

Physical, Cognitive, and Work Environment Requirements
This position requires strong analytical skills, sound judgment, and exceptional attention to detail while processing large volumes of financial transactions, purchase orders, change orders, and contractor invoices. The successful candidate must be able to manage multiple priorities, meet deadlines, research and resolve discrepancies, and communicate effectively with internal and external stakeholders.

The role requires regular use of a computer and financial systems for extended periods while reviewing detailed invoice documentation, spreadsheets, contracts, and financial reports. Candidates must be able to maintain a high degree of accuracy while processing complex invoices containing thousands of billing line items.

This position is primarily performed in an office or hybrid work environment and requires frequent interaction with contractors, vendors, field personnel, leadership, and business partners across the organization.

Regular, reliable, and predictable attendance is an essential function of the position. The successful candidate must be able to adapt to changing priorities and support critical business and operational needs.

As part of a utility organization, this position may require occasional extended work hours, schedule flexibility, and support outside of normal business hours during storms, wildfire events, emergency response activities, system outages, month-end close activities, or other business-critical situations.

Cognitive Level

Intermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to adhere to set response times, deadlines and time-sensitive tasks.
Ability to follow accuracy standards.
Ability to follow through on decision-making tasks.
Ability to interact effectively and collaboratively within a team environment.
Ability to communicate and problem solve when under stress.
Ability to respond and adapt to frequent change.
Ability to accept and demonstrate self-awareness when provided constructive feedback.
Ability to discern feedback and acknowledge ownership of areas of improvement.
Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks.
Ability to successfully collaborate with peers, managers and others within the organization.
Demonstrates sound memory.
Ability to process new information to be applied consistently to work tasks.

Schedule/Attendance

Ability to work long hours.
Ability to work a variable schedule.
Ability to report to work and perform work during periods of severe inclement weather.
Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance.

Physical Capabilities

Driving/travel/commute: Daily within service territory - Frequently (at least once a week or more)
Driving/travel/commute: Overnight inside/outside the service territory - Occasionally (one to two times a month or less)
Computer use (use computer regularly for entire work shift)

Environment - Indoor/Outdoor

Office

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Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity.

PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here.

Join us today and power your potential!

Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.

PGE is an equal opportunity employer and is committed to fostering a workplace where employees feel connected, valued, and empowered to thrive. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.

PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Recruiter associated with the job posting. You may also make this request by contacting talentacquisition@pgn.com or by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process.

To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.

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