Chief of Staff Civil Society and Philanthropy

You will serve as a strategic operating partner and trusted deputy to the Head of Civil Society & Philanthropy. You will drive projects from planning through delivery, build effective operating systems, improve workflows with AI, support strategy and resource decisions, represent the Head when needed, and lead cross-functional initiatives.

Responsibilities

• Own selected projects end to end, translating goals into priorities, plans, owners, milestones, and deliverables
• Maintain visibility across the portfolio and Foundation teams, connecting dependencies and sustaining momentum
• Identify blockers and dropped commitments, and resolve or escalate them with sound judgment
• Build and maintain systems for planning, tracking, communication, and accountability
• Own team meeting preparation and follow-up to turn decisions into action
• Use AI to improve workflows, including building or adapting internal tools and verifying outputs
• Support strategy, planning, priorities, and allocation of people and resources
• Represent the Head in leadership discussions, offsites, and partner meetings
• Build trusted relationships with internal teams and external partners
• Lead cross-team initiatives spanning technical enablement, grantmaking, and AI-native philanthropy
• Support hiring and onboarding

Requirements

• Prior Chief of Staff experience is strongly preferred, or comparable operating responsibility
• Track record of independently leading ambiguous cross-functional projects from strategy to results, including budgets and resource allocation
• Commitment to serving as the team’s full-time Chief of Staff for at least two years
• Exceptional attention to detail, organizational skills, and follow-through
• Practical experience applying AI in workflows, understanding its limitations, and verifying outputs
• Pass an AI fluency test as part of the hiring process
• Strong communication, discretion, senior judgment, and ability to build trust
• Ability to collaborate in person according to the Foundation’s office schedule, with flexibility for team needs and occasional travel