Chief Officer - Operations & Maintenance Procurement
Job Purpose
Drive end-to-end operational procurement for O&M categories—from demand intake to RFQs, evaluations, and PO/contract issuance—to secure timely, compliant, and cost-effective supply. Maintain supplier records, resolve order issues, and deliver clear, data-driven reporting.
Roles and Responsibilities
Strategy
Maintain and update the strategic suppliers database; keep vendor information current and accurate.
Produce periodic management reports on requisitions, RFQs, awards, deliveries, and pending items; recommend cycle-time and cost improvements.
Operations
Manage demand through systematic requisitions; verify prerequisites with agencies and departments.
Run RFQs through approved marketplaces, ensuring transparent, fair competition and complete documentation.
Review supplier quotations and prepare analysis sheets for committee consideration and decisions.
Draft and issue purchase orders, agreements, and contracts; request performance bonds; hand over originals as required.
Raise release orders against blanket agreements; generate and execute order schedules.
Follow up pending orders with end users; answer supplier inquiries on POs, deliveries, and payments.
Administer tendering, negotiations, and biddings within policy and delegated limits.
Process RFQ and award packages to completion, coordinating with Finance for bonds and payment readiness.
Product/Process Improvement
Standardize RFQ, evaluation, and PO templates to improve turnaround and compliance.
Monitor procurement records and archiving quality; correct data gaps to strengthen audit readiness.