Child and Adult Care Food Program: Monitor

Job Description

CACFP Program Monitor

Job Summary

The CACFP Program Monitor ensures participating providers comply with all USDA and Oklahoma Department of Human Services (OKDHS) Child and Adult Care Food Program (CACFP) requirements. This position conducts monitoring visits, verifies documentation, provides technical assistance, and supports providers in meeting meal pattern, recordkeeping, and food safety standards.

The CACFP Program Monitor serves as a direct link between Rainbow Fleet, OKDHS, and participating child care programs to ensure program integrity and equitable nutrition access across Oklahoma. This position is critical to ensuring accurate documentation, contract compliance, and program accountability in alignment with federal and state regulations.

Essential Functions

Program Monitoring & Compliance

• Conduct on-site and virtual monitoring visits of participating providers to verify compliance with CACFP regulations, meal pattern requirements, and recordkeeping standards.
• Review meal counts, menus, and supporting documentation for accuracy and timeliness in accordance with 7 CFR 226.
• Provide written and verbal feedback to providers outlining required corrective actions and support needed to achieve compliance.
• Prepare detailed monitoring reports and submit documentation within established timelines.

Provider Support & Training

• Offer individualized technical assistance to providers on meal planning, portion sizes, food safety, and recordkeeping practices.
• Deliver training sessions to providers and staff on CACFP policies, nutrition standards, and best practices in child and adult care nutrition.
• Assist in developing educational materials that promote understanding and implementation of CACFP requirements.

Documentation & Reporting

• Ensure all provider and monitoring records are accurate, complete, and entered into appropriate databases in a timely manner.
• Assist in preparing monthly, quarterly, and annual reports to support CACFP program audits and contract deliverables.
• Maintain confidentiality and data integrity for all program participants and records.

Communication & Coordination

• Coordinate with Rainbow Fleet administrative and fiscal staff to resolve documentation issues and ensure accurate reimbursement processing.
• Respond promptly and professionally to provider inquiries and requests for clarification on CACFP policies.
• Participate in staff meetings, training, and professional development opportunities to maintain current knowledge of federal and state CACFP regulations.

Professional Conduct & Continuous Improvement

• Represent Rainbow Fleet and the CACFP program with professionalism, cultural sensitivity, and a commitment to equitable service delivery.
• Contribute to continuous improvement efforts by identifying trends, challenges, and opportunities to enhance program operations.
• Maintain consistent communication with the CACFP Program Director regarding monitoring outcomes, training needs, and policy updates.

Qualifications

Required

• Bachelor's degree in Nutrition, Early Childhood Education, Family and Consumer Sciences, or related field.
• Knowledge of USDA Child and Adult Care Food Program (CACFP) regulations or other federal nutrition programs.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office and electronic data systems.
• Valid Oklahoma driver's license and reliable transportation for frequent travel.
• Ability to pass required background checks, health screenings, and drug testing.

Preferred

• Experience working with CACFP, USDA, or Oklahoma Department of Human Services (OKDHS) administered programs.
• Bilingual proficiency (English/Spanish).
• Training or certification in food safety or child nutrition.
• Experience providing technical assistance or training to adult learners.

Environmental & Physical Requirements (ADA Standards)

• Ability to work in office and community settings, including frequent travel to participating child care homes and centers.
• Ability to sit, stand, and move for extended periods during site visits, training sessions, and travel.
• Ability to lift and carry up to 25 pounds of materials, equipment, or food samples as required.
• Ability to drive long distances and navigate diverse program environments safely and efficiently.
• Visual, auditory, and verbal abilities sufficient to conduct training, inspections, and communication with providers.
• Occasional exposure to typical child care environments and varying weather conditions during travel.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions in accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act.

Performance Indicators

• Accuracy and timeliness of monitoring reports and data entry.
• Compliance rates among assigned providers following monitoring visits and technical assistance.
• Positive provider feedback regarding professionalism, clarity, and support.
• Demonstrated adherence to Rainbow Fleet, USDA, and OKDHS standards and policies.
• Active participation in professional development and continuous improvement initiatives.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Education

Bachelor's Degree (Required)

Nutrition, Early Childhood Education, Family and Consumer Sciences, or related field.

Experience

Experience working with CACFP, USDA, OKDHS-administered programs, food and nutrition programs, provider support activities, or adult training and technical assistance (Preferred)