Child Welfare Coordinator - TFYS - Lynnwood, Washington

Child Welfare Coordinator

Department: Tribal Family & Youth Services

Exemption Status: Non-Exempt

Pay Grade(s): 10-11 ($33.62 - 36.98+ DOE)

Purpose: The overall responsibility of the Child Welfare Coordinator is to provide daily supervisory support and over- site of Family Case Workers I/II in the Tribal Family and Youth Services Department of Tlingit & Haida.

Conduct weekly individual supervision, group staffings, coordinate training for Family Caseworkers I/II and assist the Manager and Director in the development and implementation of a sustainability plan in the identified location of the staff they are overseeing. Provide coordination of the Caseworker I/II workflow, oversight of document retention, and assure clear and concise communications are distributed to all staff as needed.

Essential Functions. An individual in this role must be able to perform the following functions with or without reasonable accommodation:

· Supervise Family Caseworker I/II staff and Administrative Assistant if applicable

· Ensure the appropriate program assessment instruments are administered with the prescribed time frames

· Mediate client complaints

· Conduct random and periodic Continuous Quality Improvement compliance audits of client case files to ensure compliance with Tlingit & Haida and TFYS Department policies and procedures, and required federal and state regulations

· Develop and recommend program procedure revisions following fair hearings, client complaints, mediation, case compliance audits, and other issues affecting clients

· Conduct regular case staffing as necessary for quality case management

· Review and approve quarterly case summaries for clients with each worker

· Ensure record keeping for client cases is entered in timely and up to date

· Periodically develop and/or conduct/secure appropriate job development training for staff

· Provide orientation, work performance mentoring, and supervision of staff

· Prepare and submit required program and grant reports to meet deadlines

· Develop, prepare and provide small group and community education workshops on specific program- related topics

· Update files and maintain a variety of paper and computer records such as addresses, telephone numbers, vacation schedules, attendance, and timesheets

· Perform complex data entry tasks for which there is a variety of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errors

· Assist in scheduling and planning for meetings in local communities, provide information, create and display room signs as requested

· Assist with monitoring the budget, printing, reviewing, and making recommendations for changes in data from finance financial reports; may assist with preparing budgets and recommending revisions with the manager's authorization

· Other related duties as assigned