Childcare Assistant Supervisor PT Shift 2 - 4:30 pm - 9:30 pm

CHILDCARE ASSISTANT SUPERVISOR, PT - 2nd shift- 4:30pm-9:30pm- East Campus/West Campus

Providence House Mission Statement

Providence House keeps kids safe and families together, embracing them with support to enhance stability that strengthens communities.

Reports To:

Crisis Nursery Childcare Supervisor

Major functions:

Oversee the daily operations of the childcare floor at least once per month. Provide support and coverage for full-time Childcare Supervisors’ PTO and call-offs, at least once per quarter. Maintain a high quality of work at all times, modelling best practice while on the floor to provide mentorship and leadership to Childcare Workers.

Staff Management:

• Model best practice and effective leadership at all times on the floor, serving as an example of Providence House values during all shifts.
• Assist in providing comprehensive hands-on training to childcare team and volunteers.
• Oversee daily management of staff performance and address issues verbally and through written documentation, communicate and resolve issues with the Crisis Nursery Manager.
• Coach the childcare team in the Crisis Nursery Model and ensuring adherence to ODJFS, CARF and Providence House policies and procedures.
• Assist with weekly one-on-one supervision to childcare team members as needed.
• Supervise volunteers in completing tasks that aide in the completion of shift requirements or childcare. Inform volunteers of communicable diseases, low census, or other shift needs.
• Provide Trauma-Informed Care and utilize Conscious Discipline techniques when in ratio. Monitor the use of these practices by childcare team members at all times.
• Assist in managing the monthly schedule, ensuring coverage for PTO, self-care, floating holidays, bereavement, etc.
• Verify team member clock in and clock out within the UKG system for payroll accuracy on assigned supervisory shifts.

Administrative Tasks:

• Know and understand rules pertaining to childcare as outlined in 5101:2-5 and 5101:2-9, ODE and CARF standards.
• Communicate shift summary and any issues/problems to oncoming childcare supervisor.
• Ensure volunteers sign in and out accordingly, documenting their arrival/departure time in the binder.
• Conduct a daily walk-through and inspection of childcare floor and playground. Report any broken or damaged items to facilities through a work order. Ensure completion of household and shift duties, review house email and document on the Critical Log by the end of shift.
• Complete and process appropriate documentation including, Critical Incident Reports, disclosures, etc. by the end of shift.
• Answer phones, door, receive gifts/donations and complete the donation form.
• In conjunction with the facilities department oversee flow of inventory; report item shortages to facilities department and the crisis nursery manager.
• Conduct and document monthly safety/fire drills in accordance with ODJFS licensing rules and report any safety concerns.
• Assist in ensuring childcare team completes required training hours (52 in first year, 24 in all subsequent years) in accordance with mandated deadlines and anniversaries as defined by State regulations.
• Assist in coordinating license-required and compliance-driven training for childcare team and volunteers including, but not limited to, CPR, First Aid, and AED training for adults and children/infants, Alternatives to Restraints training, ODE Civil Rights, Qualified Residential Treatment Program (QRTP), Self-care and Suicide Prevention.
• Be culturally competent and supportive of diversity in both service to clients and through professional interactions.

Family Support:

• Document home, day, virtual or onsite visits and appointments for children with guardians. Document the presence of any guests/visitors, as well as concerns. In addition, as appropriate, complete medication release form including accurate pill counts.
• Communicate status of children to guardians in person or via phone and manage child/guardian phone communications as appropriate when on supervisory shift.
• Conduct intakes and discharges with appropriate documentation when on supervisory shift. Count and document all clothing and personal belongings going home and complete Medication Discharge form and relevant pill counts.

Childcare Provider Team Support:

• Oversee preparation and serving of meals when on supervisory shift. Oversees implementation of daily food program to meet children’s nutritional needs; ensures that substitutions are provided for children with dietary restrictions; child food allergies and how to accommodate children with allergies.
• Manage the administration of medication as prescribed by medical professional, creating medication sheets, completing pill counts, obtaining side effect documentation, and creating medication case notes for any errors upon occurrence during supervisory shift.
• Coordinate transportation for children to and from appointments, field trips, school, etc, with assistance of Crisis Nursery Manager.
• Assign staff for transportation duties from the valid driver’s list.
• Report concerns regarding child behaviors, disclosures, and parental concerns to child’s assigned social worker in a timely manner.
• Responsible for the implementation of behavior management techniques by childcare team as requested by the crisis nursery manager or other program team members while on supervisory shift.
• Nurturing Care and Trauma Informed Practices.
• Provide an inclusive environment for children and families.
• Model healthy behaviors and provide social guidance to the children.
• Utilizing Providence House curriculum, stimulate children’s development with a daily routine and enrichment activities.
• Complete Ages and Stages Questionnaire: Social Emotional Screening and 30-day adjustment assessments as needed.
• Document developmental milestones and concerns on children’s daily care sheets.
• Exhibit strong emotional awareness and self-regulation.
• Practice calming techniques with children.
• Build strong relationships with children and practice “noticing”, mindfulness, encouragement, and praise.
• Use clear, assertive, and non-threatening communication with children.
• Offer choices whenever possible to encourage cooperation.
• Operate with positive intent for children’s behavior and coach them toward appropriate behavior. Use empathic skills to help children understand and manage their emotions.
• Utilize positive touch, redirection, and time out when needed for behavior management according to the approved behavior management plan for the child’s age using time-in first before issuing consequences.
• Attend to the children’s daily physical and personal needs, including bathing, toileting, hygiene, and medication management under direction of Supervisor.

Trainings and Meetings:

• Complete required training hours (52 in first year, 24 in all subsequent years) in accordance with mandated deadlines and anniversaries as defined by State regulations.
• Acquire CPR/First Aid certification within 6 months of hire.
• Obtain Serv Safe food handler’s certification within 6 months of hire.
• Attain OCCRA Level 1 Trauma Informed Care certification within 6 months of hire.
• Attend Supervisory training.
• Secure training from the Department of Children and Youth (DCY) on the Notification and Documentation of Critical Incidents; OAC 5101:2-9-23 through the Ohio Certification for Agencies and Families (OCAF) system within 4 months.