Childcare Supervisor FT Shift 3

Childcare Supervisor, FT - 3rd Shift -9:00pm -7:00am -East Campus/West Campus

Providence House Mission Statement:

Providence House keeps kids safe and families together, embracing them with support to enhance stability that strengthens communities.

Reports To:

Crisis Nursery Manager

Major functions:

Oversee the daily operations of the childcare floor, supervising the childcare provider team and volunteers to ensure a trauma-informed care environment.

Staff Management:
• Provide comprehensive hands-on training to childcare team and volunteers.
• Oversee daily management of staff performance and address issues verbally and through written documentation. Communicate and resolve issues with the Crisis Nursery Manager.
• Conduct 30,60,90 day and annual performance evaluations on the childcare team.
• Coach the childcare team in the Crisis Nursery Model and ensuring adherence to ODJFS, CARF and Providence House policies and procedures.
• Provide weekly one-on-one supervision to childcare team members.
• Supervise volunteers in completing tasks that aide in the completion of shift requirements or childcare. Inform volunteers of communicable diseases, low census, or other shift needs.
• Provide Trauma-Informed Care and utilize Conscious Discipline techniques when in ratio. Monitor the use of these practices by childcare team members at all times.
• Manage the monthly schedule, ensuring coverage for PTO, self-care, floating holidays, bereavement, etc.
• Verify team member clock in and clock out within the UKG system for payroll accuracy.

Administrative Tasks:
• Know and understand rules pertaining to childcare as outlined in 5101:2-5 and 5101:2-9, ODE and CARF standards.
• Communicate shift summary and any issues/problems to oncoming childcare supervisor.
• Ensure volunteers sign in and out accordingly, documenting their arrival/departure time in the binder.
• Conduct a daily walk-through and inspection of childcare floor and playground. Report any broken or damaged items to facilities through a work order. Ensure completion of household and shift duties, review house email and document on the Critical Log by the end of shift.
• Complete and process appropriate documentation including, Critical Incident Reports, disclosures, etc. by the end of shift.
• Answer phones, door, receive gifts/donations and complete the donation form.
• In conjunction with the Facilities Department oversee flow of inventory; report item shortages to facilities department and the crisis nursery manager.
• Conduct and document monthly safety/fire drills in accordance with ODJFS licensing rules and report any safety concerns.
• Ensure childcare team completes required training hours (52 in first year, 24 in all subsequent years) in accordance with mandated deadlines and anniversaries as defined by State regulations.
• Coordinate license-required and compliance-driven training for childcare team and volunteers including, but not limited to, CPR, First Aid, and AED training for adults and children/infants, Alternatives to Restraints training, ODE Civil Rights, Qualified Residential Treatment Program (QRTP), Self-care and Suicide Prevention.
• Be culturally competent and supportive of diversity in both service to clients and through professional interactions.

Family Support:
• Document home, day, virtual or onsite visits and appointments for children with guardians. Document the presence of any guests/visitors, as well as concerns. In addition, as appropriate, complete medication release form including accurate pill counts.
• Communicate status of children to guardians in person or via phone and manage child/guardian phone communications as appropriate.
• Conduct intakes and discharges with appropriate documentation. Count and document all clothing and personal belongings going home and complete Medication Discharge form and relevant pill counts.
Childcare Provider Team Support
• Oversee preparation and serving of meals. Oversees implementation of daily food program to meet children’s nutritional needs; ensures that substitutions are provided for children with dietary restrictions; child food allergies and how to accommodate children with allergies.
• Manage the administration of medication as prescribed by medical professional, creating medication sheets, completing pill counts, obtaining side effect documentation, and creating medication case notes for any errors upon occurrence.
• Coordinate transportation for children to and from appointments, field trips, school, etc, with assistance of Crisis Nursery Manager. Assign staff for transportation duties from the valid driver’s list.
• Report concerns regarding child behaviors, disclosures, and parental concerns to child’s assigned social worker in a timely manner.
• Ensure the implementation of the weekly curriculum, by overseeing staff in the completion of activities with the children.
• Responsible for the implementation of behavior management techniques by childcare team as requested by the crisis nursery manager or other program team members.

Nurturing Care and Trauma Informed Practices:
• Provide an inclusive environment for children and families.
• Model healthy behaviors and provide social guidance to the children.
• Utilizing Providence House curriculum, stimulate children’s development with a daily routine and enrichment activities.
• Complete Ages and Stages Questionnaire: Social Emotional Screening and 30-day adjustment assessments as needed. Document developmental milestones and concerns on children’s daily care sheets.
• Exhibit strong emotional awareness and self-regulation.
• Practice calming techniques with children.
• Build strong relationships with children and practice “noticing”, mindfulness, encouragement, and praise.
• Use clear, assertive, and non-threatening communication with children.
• Offer choices whenever possible to encourage cooperation.
• Operate with positive intent for children’s behavior and coach them toward appropriate behavior. Use empathic skills to help children understand and manage their emotions.
• Utilize positive touch, redirection, and time out when needed for behavior management according to the approved behavior management plan for the child’s age using time-in first before issuing consequences.
• Attend to the children’s daily physical and personal needs, including bathing, toileting, hygiene, and medication management under direction of Supervisor.

Trainings and Meetings:
• Complete required training hours (52 in first year, 24 in all subsequent years) in accordance with mandated deadlines and anniversaries as defined by State regulations.
• Acquire CPR/First Aid certification within 6 months of hire.
• Obtain Serv Safe food handler’s certification within 6 months of hire.
• Attain OCCRA Level 1 Trauma Informed Care certification within 6 months of hire.
• Attend Supervisory training
• Secure training from the Department of Children and Youth (DCY) on the Notification and Documentation of Critical Incidents; OAC 5101:2-9-23 through the Ohio Certification for Agencies and Families (OCAF) system within 4 months.
• Attend management meetings, staff meetings, pre-shift meetings and training as designated.