Christmas Administrative Assistant (8692)

JOB SUMMARY:

Assists the Christmas Angel Tree and/or Kettle Coordinator at Corps or Area Command locations; assists in preparing records and reports regarding Christmas Angel Tree or Kettle activity.

ESSENTIAL FUNCTIONS:

• Ensure all new hire paperwork for either Christmas program is complete and signed off by the Christmas Angel Tree or Kettle Coordinator.
• Enters payroll summary information weekly for seasonal employees, using the payroll software.
• Maintains orderly Christmas files on all payroll information; obtains employee signatures on payroll summaries and assembles all documents for delivery to the DFW Area Command payroll department each pay period.
• Prepares and maintains accurate Christmas Angel Tree and/or Kettle statistics, records and reports regarding program activity for Corps and/or Area Command locations.
• Assists with social media inquiries and share report details for social media
• Assists with data entry if needed for Christmas Angel Tree or Kettle programs
• Works with all details of Special Care Applications for Angel Tree Program.
• Assists in answering the telephone and responds calls, including answering questions and
• taking messages as instructed.
• Assists in preparing gifts for distribution, including sorting, labeling and organizing gifts.
• Keeps inventory of incoming donations reported from Angel Tree staff.
• Issues office supplies as requested, maintains general inventory of office supplies,
• and reports to supervisor when stocks of any standard supplies are running low.
• Orders supplies and processes check requests for invoices.
• Stocks the refrigerator every night to ensure volunteers have cold water.
  Inventories snacks and orders replacements, as needed.
• Coordinates with Corps and/or Area Command Officers and Development
  department staff (if applicable) receiving lunches for staff during distribution.
• Assists with daily warehouse activity.