ClickUp Coordinator — Tasks, SOPs and Team Follow-Up

ClickUp Coordinator — Tasks, SOPs & Team Follow-Up
Full-Time | Remote | $1,000–$1,300/month

Main responsibility:
Keep ClickUp, tasks, policies and training materials continuously organized
Follow up with employees
Identify incomplete or incorrectly completed work
Maintain accurate company documentation
About Us
U.S.-based trucking company
Approximately 15 office team members
Approximately 25 drivers
International remote team
ClickUp — central task and documentation system
Long-term position
Main Responsibilities
Daily ClickUp Control
Review all active and overdue tasks
Check every task for:Correct assignee
Correct List
Correct status
Due date
Priority
Clear description
Required subtasks
Supporting documents
Completion evidence

Identify:Missing due dates
Missing assignees
Incorrect statuses
Forgotten tasks
Duplicate tasks
Misplaced tasks
Incomplete results

Return incomplete tasks for correction
Follow up with responsible employees
Escalate repeated delays
Keep recurring tasks active and accurate
Employee Follow-Up
Contact employees regarding overdue or incomplete tasks
Request missing comments, files or evidence
Confirm blockers
Set clear follow-up deadlines
Document employee responses
Escalate unresolved issues
No passive waiting
No accepting “Done” without required result
Policies and SOPs
Convert into written instructions:Manager explanations
Meeting recordings
Voice messages
Videos
Rough notes
Existing policies

Edit for:Clarity
Grammar
Structure
Consistency
Completeness

Maintain:Current version
Document owner
Review date
Revision history
Related ClickUp tasks

Identify conflicting or outdated instructions
Request clarification from management
Archive replaced versions
Training Materials
Organize:Training videos
Written instructions
Screenshots
Forms
Templates
Recorded meetings
Tests and checklists

Group by:Department
Position
Process
Training order

Add:Clear title
Short description
Intended audience
Related policy
Last review date
Responsible owner

Maintain employee onboarding checklists
Remove or archive outdated materials
Reporting
Short daily report:Tasks reviewed
Overdue tasks followed up
Missing information corrected
Tasks returned for correction
Policies updated
Training materials organized
Issues escalated

Must-Haves
2+ years of daily ClickUp experience
Proven task-control experience
Strong ClickUp knowledge:Spaces
Folders
Lists
Statuses
Custom Fields
Recurring tasks
Templates
Docs
Dashboards
Dependencies
Automations as a user

Excellent attention to detail
Strong written English — B2+
SOP and instruction-writing experience
Experience organizing large amounts of information
Experience following up with remote employees
Comfortable returning incomplete work
Comfortable escalating repeated delays
Independent problem identification
Strong personal organization
Consistent deadline discipline
AI tools for drafting, editing and summarizing
Careful human verification of AI output
Stable computer and internet connection
Full schedule availability
Preferred
Remote international team experience
Knowledge-base management
Quality-control experience
Onboarding-material organization
Google Workspace
Loom or similar video tools

Work Schedule
Monday–Friday
7:00 a.m.–4:00 p.m. Chicago Central Time
One-hour break
Full schedule availability required
Long-term cooperation
Compensation
$1,000–$1,300/month
Final offer based on:Relevant experience
ClickUp demonstration
Written communication
Practical-test result

Paid practical test
Full-time position
Success Standards
No active task without an owner
No active task without a valid due date
No completed task without required result
Overdue tasks followed up the same business day
Correct task location and status
Current policies easy to locate
Outdated policies archived
Training materials clearly organized
Management informed of unresolved problems
ClickUp accurately reflects real company activity
Hiring Process
Written screening questions
ClickUp screen demonstration
Short interview
Paid practical test
Final interview
Job offer

Application Instructions
Please Include:
CV
Monthly salary expectation
Earliest start date
Submit a 3–5 minute screen recording demonstrating your practical ClickUp skills. Show how you review overdue and incomplete tasks, check assignees and due dates, organize Lists and Docs, and maintain recurring work. You may hide confidential information or use a sample workspace.
Generic applications will be declined.