Client Care Representative - Companions Animal Hospital

Client Care Representative (CCR) - No nights! No weekends!

POSITION SUMMARY:

At Companions Animal Hospital, our Client Care Representatives do much more than answer phones and schedule appointments. They help create the experience our clients remember, support the flow of the hospital and play an important role in helping pets receive exceptional care.

We're looking for someone who loves both people and pets, enjoys staying busy and thrives in a team environment. This role offers the opportunity to work alongside both our client care and medical teams, building skills throughout the hospital while making a meaningful difference for pets and the people who love them.

WHY COMPANIONS?

Companions Animal Hospital is a three-doctor, AAHA-accredited practice committed to providing exceptional medicine and exceptional service. We believe every interaction matters, whether it's helping a worried pet owner, supporting a patient through their visit or finding a way to make a team member's day a little easier.

We invest in our team, encourage professional growth and strive to create an environment where people feel supported, challenged and valued.

Our team works hard, laughs often and genuinely enjoys supporting one another. We're open Monday through Friday from 7 a.m. to 6 p.m. — which means no nights, no weekends and more time to enjoy life outside of work.

WHAT YOU’LL DO (Essential Functions):

• Foster a culture built on our values: Respect, Learning, Do the Right Thing, WOW Service, and Fun
• Maintain knowledge of the services the hospital provides and utilizes the information to promote the hospital’s services and products to existing and prospective clients
• Welcome clients and pets, ensuring that they are comfortable in the hospital, and educating the clients about preventative care and pet health needs
• Assist incoming clients. Document and enter the pet’s history, requested services, and other pertinent information within the practice management software
• Direct the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team
• Cross-train in both client service and patient care responsibilities throughout the hospital
• Assist with patient admissions, discharges and overall patient flow throughout the hospital
• Prepare, clean and stock exam rooms and treatment areas
• Safely assist the veterinary team with patient handling and restraint as trained
• Answer basic questions from clients on the phone and in person, act as an initial triage to determine patient’s service needs. Refer the patient to the appropriate veterinary staff as needed
• Schedule client appointments and follow-up exams. Work with our team of veterinarians and veterinary staff as needed to ensure optimal scheduling
• Assist outgoing clients by providing all necessary instructions, information, and invoices
• Dispense prescription items per the veterinarian's instructions and sell retail products
• Responsible for cash management including accepting payments for products and services provided. Perform daily reconciliation of the cash drawer
• Respond to client complaints in a professional, courteous manner and act satisfactorily to resolve the problem
• Support a solutions-based practice environment that promotes collaboration and teamwork to ensure the delivery of quality, compassionate, effective, and efficient health care to pets
• Comply with all practice policies, quality assurance guidelines, and minimum standards of care
• Perform other duties and projects as requested

WHAT WE’RE LOOKING FOR (Essential Qualifications):

Education:

• High School Diploma or GED required
• Professional Licenses/Certifications: None

Experience:

• 1+ years of customer service experience preferred
• Experience in a veterinary hospital or medical facility desired

Knowledge, Skills and Ability:

• Ability to provide exceptional customer service
• Comfortable working in both client service and patient care environments
• Basic knowledge of medical terminology
• Basic proficiency with a variety of computer programs including Microsoft Office Suite
• Basic written, verbal, and active listening communication skills
• Strong customer relations and interpersonal skills
• Exercises tact and diplomacy in dealing with sensitive issues and situations
• Prioritizes work and handles a variety of tasks simultaneously, with frequent interruptions
• Strong organizational and time management skills
• Responds to requests effectively, proactively and with a sense of urgency
• Strong attention to detail and high level of accuracy

PHYSICAL DEMANDS:

While performing the duties of this job, the team member is regularly required to talk and hear.
The team member must frequently use a computer for long periods of time. Specific vision
abilities are required to do this job including close vision. This position requires walking and/or
standing for long periods of time, bending, reaching, grasping, and repetitive motions. May be
exposed to disinfectant/sanitation chemicals, pets dander, and excretions. This position is
exposed to low to moderate noise levels. Must be able to lift up to 30 lbs. unassisted, 40 lbs. with
assistance.

Our Values

Our culture is built on five core values that guide how we work and serve:

• Respect
• Learning
• Do the Right Thing
• Wow Service
• Fun

No two days look exactly the same at Companions. One minute you might be helping a nervous puppy owner schedule their first visit, the next you're helping a team member care for a patient or celebrating a pet's clean bill of health. If you enjoy variety, love being part of a team and like staying busy, you'll fit right in.

Equal Employment Opportunity

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all team members and applicants.

Customer Service Representative, CSR, Receptionist, Front Office, Medical, Veterinary