Client Experience Coordinator

Let’s be honest: families don’t remember the name of a scheduling system. They remember the person who made their week easier.

At Gracent Pediatric Therapy, that person is the Family Child Advocate (FCA) — the calm in the chaos, the voice of reassurance, the behind-the-scenes orchestrator ensuring every child gets the care they deserve and every clinician walks into a day that runs smoothly.

Here, FCAs are trusted partners to families, real-time problem solvers, and key players in providing the exceptional experience NSPT is known for. When a parent is overwhelmed, a child needs an urgent reschedule, or a clinic is juggling 30 moving pieces at once… you’re the one who turns stress into solutions.

This is a full-time, in-center position with a schedule of 7:00 AM – 3:30 PM. You'll primarily work from our Naperville location, with weekly travel to support our team in Woodridge. Compensation ranges from $21-25 per hour, based on experience and qualifications.

Why This Role Matters

Every hour of therapy counts — for a child learning to eat independently, say their sibling’s name, or build the confidence they’ve never had before. You make those moments possible by keeping schedules full, communication clear, and families supported.

Across our centers, our therapists, Clinical Directors, and families will tell you the same thing: “I don’t know what we’d do without our FCA.”

Who Thrives in This Role

• A natural helper who finds joy in making someone’s day smoother.
• A multitasker who can juggle 10 moving pieces without losing the warmth in their voice.
• A communicator who knows how to spin chaos into clarity.
• A schedules-and-systems thinker who loves finding the fastest path to a solution.
• A relationship-builder who wants families to feel seen, supported, and appreciated.

If this sounds like you, we encourage you to apply!

What You’ll Do

• Be the go-to support for families with schedule changes, questions, and updates.
• Turn cancellations into makeups and keep therapist schedules running smoothly.
• Make real-time adjustments when things shift (because they will!).
• Partner with Clinical Directors and therapists across disciplines.
• Keep the clinic humming: restock rooms, organize supplies, prepare new hire materials.
• Support outreach, tours, events, and family-facing activities.
• Drive positive family experiences, including thoughtful review requests.

Why You’ll Love Working Here

You’re not just managing logistics — you’re shaping a family’s entire experience of therapy. You’ll join a supportive team, build real relationships with families, and play a vital part in helping kids access the care they need.

If you’re looking for a role where every day is meaningful and every detail matters, we’d love to talk.