Client Support Specialist

JOB TITLE: DEPARTMENT: SUPERVISOR: STATUS: LOCATION: SALARY: START DATE:

CLIENT SUPPORT SPECIALIST LEGAL SERVICES MANAGING ACCREDITED REPRESENTATIVE, LITIGATION & ADVOCACY DIVISION FULL-TIME, EXEMPT PHILADELPHIA, PA (HYBRID) $50,000.00-$56,000.00/YEAR, COMMENSURATE WITH EXPERIENCE AS SOON AS POSSIBLE

Mission: Driven by the Jewish value of “welcoming the stranger,” HIAS Pennsylvania supports low-income immigrants of all backgrounds as they build their lives in our community. Through Immigrant legal services and an array of social services, we work to address their needs, defend their rights, and advocate for their equitable inclusion in American society.

The Client Support Specialist plays a vital role in supporting the delivery of legal services and outreach efforts. This position provides administrative and programmatic support to all program staff, facilitates access to services for clients, and supports clinics, group processing events, and individual case assistance. The ideal candidate is organized, empathetic, resourceful, and committed to working with vulnerable and underserved populations.

This position is represented by the National Organization of Legal Services Workers International Union UAW, AFL CIO, and will be covered by the terms and conditions of a collective bargaining agreement (CBA), which is currently in the collective bargaining process. As such, employment will be subject to the provisions of the agreement, including but not limited to wages, benefits, working conditions, and grievance procedures. A copy of the final CBA will be available once the bargaining process has been completed.

SUMMARY OF RESPONSIBILITIES

Client & Case Support

• Assist clients in completing intake forms, applications, and documentation as part of agency’s intake process as well as in legal clinics and group processing events.
• Provide limited individual case support such as scheduling, follow-up, and collecting required documentation.
• Assist in translating documents and securing volunteer translators and interpreters
• Conduct basic needs assessments and connect clients with relevant legal and social service resources.
• Maintain confidentiality and a trauma-informed, client-centered approach in all interactions.

Administrative & Program Support

• Prepare case files, client correspondence, and related documentation.
• Assist with data entry, case management systems, and the maintenance of physical and electronic files.
• Track client appointments, manage calendars, and coordinate logistics for client meetings and clinics.
• Assist with handling of incoming and outgoing mail
• Support grant reporting efforts through accurate documentation and tracking of services provided.
• Perform other tasks and responsibilities assigned by supervisory staff depending upon HIAS PA’s needs.

Information Management & Resource Coordination

• Help identify, update, and organize community resource materials for internal and external use.
• Maintain up-to-date resource lists (e.g., housing, public benefits, health care, food assistance).
• Develop and maintain relationships with other social and legal service providers to help facilitate case referrals and resource sharing
• Support community outreach efforts, including printing materials and assisting with logistics.

Clinic & Event Support

• Support legal clinics and group workshops by managing client flow, interpreting/translation (if applicable), materials preparation, and event logistics.
• Collect and organize intake materials and clinic data for program evaluation.
• Occasional work or night and weekend hours. Travel may be required. Travel reimbursements apply.