Clinical Affairs Coordinator – Nasuti College of Osteopathic Medicine

Salary: Commensurate with experience Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits Location: Nasuti College of Osteopathic Medicine Position Status: Full-time Hours: Varied Position Number: 440408/10-1226 FLSA Status: Exempt POSITION SUMMARY: The Duquesne University College of Osteopathic Medicine (DUQCOM) invites applications for a medical school Clinical Affairs Coordinator. This position requires someone who is professional, energetic, and highly service-oriented and will be responsible for assisting the COM team in coordinating clinical rotation education experiences for students in collaboration with clinical partners. The primary duty of the Clinical Affairs Coordinator is to maintain, process, and communicate information related to the clinical curriculum. The Clinical Affairs Coordinator ensures the completion and maintenance of clinical faculty (preceptor) and clinical site files including agreements and faculty appointments and collaborates with regional clinical site coordinators. The Clinical Affairs Coordinator ensures the completion and maintenance of student rotation schedules, evaluations, and curricular materials. The qualified applicant must possess excellent communication, organization, multitasking, customer service, flexibility, and teamwork skills, and be able to work in a fast-paced environment. This position reports to the Director of Clinical Affairs. DUTIES AND RESPONSIBILITIES: Develops and maintains syllabi, evaluations, schedules, etc. related to clinical course using approved software including Canvas, One45 (AcuityInsights), and other software platforms used in the tracking and delivery of the clinical curriculum. Collaborates with the Clinical Affairs department staff and faculty including regional assistant deans, clinical site coordinators, clerkship directors, preceptors, medical registrar, students, and others in the COM to ensure timely and accurate communication regarding student schedules, assignments, clinical curriculum, evaluation completion, and grading. Works with clinical site coordinators to ensure that all students have core, selective, and elective rotations secured Ensures all necessary documentation and approvals are in place to support student elective and selective participation to include working with the Visiting Student Learning Opportunities (VSLO) process. Organizes and maintains updated documentation related to clinical site partnerships including contacts, clinical faculty (preceptor) appointments, regional coordinator, assistant dean, and clerkship director rosters. Provides advising, training, and support to students and clinical site coordinators regarding clinical rotation site selection processes, scheduling, orientation, and processing. Helps to administer and proctor examinations including applicable NBOME COMAT examinations according to required protocols. Assists with the planning, execution, and summary reporting of clinical site partnerships and clinical education delivery including reports needed for quality improvement, assessment activities, and accreditation reporting. Coordinates and disseminates a variety of internal and external communications and records in support of the student’s clinical educational experiences. Accurately maintains current student records while maintaining confidentiality. Provides day-to-day support to the Clinical Affairs Department and other departments as needed throughout the COM as it relates to clinical education functions. Tracks, updates, and works with responsible parties to achieve DUQCOM outcomes related to the Mission of the COM and the University. Participates in on and off-campus Clinical Site Development and Education as needed. Represents DUQCOM, the Department of Clinical Affairs, and the University favorably following established core values and expectations. Participates in and helps coordinate on and off-campus events related to the COM including White Coat Ceremony, Graduation, clinical site fairs, residency fairs, and other key events. Works with the Director of Clinical Affairs to ensure tracking of worked hours and payment to clinical site faculty and staff involved in education of DUQCOM students. Works with the Department of Post-Graduate Affairs as needed to support continuing medical education programming, career counseling resource development, and other needs of the department. Serves on College and University Committees as assigned by the Dean. Completes other duties as assigned.