Clinical Research & Executive Assistant - Mental Health Practice (022-0880)
Looking for Philippines-based candidates
Job Role: Clinical Research & Executive Assistant
Compensation range: $1,200 AUD - $2,000 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is a specialised Australian mental health practice led by a senior clinician with deep expertise in neuropsychiatry and evidence-based treatment. Serving a sensitive and high-profile patient population, the practice operates with the utmost discretion and rigorous clinical standards making confidentiality and attention to detail essential in every role.
Role Overview: We are looking for a highly organised, discreet, and mentally resilient Executive Assistant to support a senior clinician in a fast-paced mental health practice. This is not a clinical role, there is no direct patient care involved, but a background in mental health (as a psychologist, nurse, or allied health professional) is strongly preferred to ensure comfort with clinical language, sensitivity to case materials, and an understanding of the regulatory environment.
You will manage the clinician's diary and workflows, prepare clinical correspondence and reports, conduct literature reviews, write newsletters and website copy, and support the submission of articles for publication. A background in psychology, neuropsychiatry, research, or allied health is essential. Candidates must be able to demonstrate their clinical and research knowledge clearly and confidently.
Key Responsibilities:
- Manage the clinician's diary and scheduling using Heidi software
- Organise clinical workflows and ensure a smooth patient journey from referral to review
- Prepare appointment scripts, templates, and briefing notes for consultations
- Monitor outstanding tasks to prevent patient abandonment and ensure continuity of care
- Uphold strict confidentiality and cybersecurity practices when handling sensitive client data
- Liaise with external stakeholders (referrers, allied health, insurers) professionally
- Support regulatory compliance and documentation with relevant health practitioner authorities
- Proactively identify and resolve operational issues before they escalate
- Write and edit articles, blog posts, and clinical content for the practice's communications
- Support copywriting needs including patient-facing materials, newsletters, and website content
- Assist with basic data collection, statistical summaries, and reporting as required
Requirements
- Genuine clinical background - psychologist, registered nurse, neuropsychiatry, or allied health professional with hands-on patient or research experience
- Demonstrable research experience, able to conduct literature reviews, synthesise clinical evidence, and support article writing and submission
- Strong academic and professional writing ability; newsletters, clinical copy, website content, and journal articles
- Basic statistical literacy; familiarity with common statistical packages (e.g. SPSS, R, or similar) and ability to work with data and reporting
- Knowledge of common psychological assessments and clinical terminology
- Highly organised with exceptional attention to detail and ability to manage competing priorities
- Emotionally resilient, able to work with sensitive case materials professionally and objectively
- Cybersecurity-conscious with strict discretion in handling confidential data
- Excellent written and verbal communication skills in English
- Proactive and solutions-oriented, able to work independently with minimal direction
- Experience in executive support, medical administration, or clinical coordination
- Familiarity with Heidi or similar clinical scheduling software
- Experience publishing or co-authoring clinical or academic articles
- Background in neuropsychiatry or mental health research specifically
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
As published by workable
First name, Last name, Email, Headline, Phone, Address, Photo, Education, Experience, Summary, Resume, Cover letter
- Are you a Filipino citizen currently residing in the Philippines? yes / no
- Do you have a background in mental health, psychology, nursing, or allied health? choose one
- Have you independently conducted literature reviews for research, clinical work, or academic publications? yes / no
- Do you have experience writing or editing clinical reports, research papers, journal articles, newsletters, or other professional healthcare content? yes / no
- Please provide examples of professional writing you have completed, such as clinical reports, research papers, journal articles, newsletters, website content, or patient education materials. written answer
- Please briefly describe your mental health or clinical background and how long you have worked in this field. written answer
- Are you familiar with psychological assessments and clinical terminology commonly used in mental health practice? yes / no
- Which psychological assessments have you administered, interpreted, or worked with? written answer
- Are you comfortable handling sensitive case materials, clinical documentation, and communications involving mental health patients on a daily basis? yes / no
- Have you used Heidi or any clinical scheduling or practice management software?
- Do you have experience with cybersecurity practices or data privacy protocols in a professional setting? yes / no
- This role is offered under an Independent Contractor agreement, meaning you’ll be responsible for managing your own taxes, benefits, work equipment, and internet connection. You will need to provide your own computer. You will not be entitled to employee benefits such as paid leave or health insurance from the client. It is a full-time, dedicated role, so you will be expected to work exclusively with our client for the duration of the engagement. A reference check will be conducted as part of the hiring process. Are you comfortable proceeding under these terms?
- For our records, please provide your LinkedIn profile URL by pasting it in the space provided below.
- If successful, can you reflect this engagement on your LinkedIn profile (clearly marked as “Independent Contractor”) and send a screenshot?
- If you’re successful in moving forward, are you comfortable in providing a screenshot of your verified LinkedIn profile? This will be used for verification purposes and will also be cross-checked as part of our standard process.
- As part of our standard process, we conduct character and HR reference checks, and in some cases, clients may also request an NBI or police clearance for verification purposes. Would you be comfortable completing these requirements and able to comply fully and truthfully if requested?
- Please upload a screenshot of your computer specifications (processor, RAM, and operating system) upload
- Please paste the link to your most recent internet speed test result (upload and download speeds). You may use Speedtest.net
- As part of the process, once you reach the offer stage, we will require three referees: one previous HR representative, one previous employer or manager, and one previous colleague. If you’re happy to proceed, please acknowledge that you’re willing to comply with this requirement and will provide honest and reliable referees at that stage. Please also note that any discrepancies (for example, providing incorrect or misleading referee details) may affect your application status. Thank you for your understanding and cooperation.
- Most importantly, please take a moment to read everything carefully and thoroughly. Thank you for your interest in applying. By indicating your full name, you confirm that all information provided throughout your application is true and accurate to the best of your knowledge, and that you agree to remain honest and transparent throughout the process.