CMA Division Manager

Position Purpose: Provides positive leadership, vision, and direction for Association managers in the division by defining and clearly communicating the priorities and tasks assigned to the group and individuals. Interacts proactively with upper management, accounting, administrative, and human resources staff to ensure the division’s cooperation and support of CMA’s successful growth. The position requires a flexible, multitasking self-starter who takes direction from upper management and delivers results professionally and positively.

Major Tasks, Responsibilities, and Key Accountabilities:

• Responsible for day-to-day operations of the division including, but not limited to training, career mentoring and development, and coaching as needed.
• Assisting Association manager in financial management/research administration coordination and other
  “back of the office” tasks needed for manager and mentoring.
• Coordinate response to homeowners from communities in the division – providing research and resolution on issues raised as a support to the manager via phone calls, emails, and face-to-face when needed.
• Complete weekly one-on-ones with all direct reports and provide monthly division summary updates to the Director for issues needing intervention or coordination with the manager.
• Manages expenses and resources effectively to generate growth and resolve issues.
• Assist managers with the creation and review of annual client budgets and expenses.
• Coach association managers to successfully manage assigned customer base to meet retention and growth goals.
• Performs regular site visits with managers to maintain knowledge of the Association and performance of
  the manager and client’s contractors.
• Effectively communicates company goals and strategies to division staff.
• Provide support to Transition for all properties entering and exiting the division.
• Ensures all invoices/bills are paid on time by all managers in the division.
• Takes initiative and works with the division team to strategically develop new business, as well as retain and grow existing portfolio.
• Documents the performance of Association managers throughout the year and conducts thoughtful, constructive performance evaluations annually/including disciplinary actions with the assistance of Human Resources.
• Proactively monitors client satisfaction and anticipates potential issues by tracking a client retention checklist and attending meetings with Association management staff.
• Must check in with all Associations in your portfolio at least twice a year. Quarterly check-in with clients paying over $2,500/month and larger paying Associations keep close. Large-paying Associations must be kept in regular contact.
• Assesses and reviews all new hires within 70-75 days of hire to assess the continuation of their employment past the 90-day review period.
• Tracks vacation, sick, and PTO for each person in the division. Coordinates coverage and serves as fill-in manager when needed.

Nature and Scope:

• Georgia Division Managers will be required to work from the CMA Atlanta office a minimum number of days as specified by the current CMA in-office work policy for department heads and/or company
  leadership.
• Must attend evening meetings and visit Associations with Association Managers as necessary.
• Interacts directly with corporate officers, Association Managers, Boards, homeowners, and vendors, so clear and concise interpersonal communication skills are a must.
• The position demands accuracy and requires conflict resolution and decision-making skills.
• Must have extensive HOA and Condominium Management experience (minimum five years).
• Base compensation and annual retention incentive based upon company revenue policy.

Work Location: Onsite - Atlanta, GA 30318; After a satisfactory 90-day evaluation hybrid/remote work may be possible depending on the discretion of your supervisor and/or needs of the department.

Job Type: Full-time

Compensation: Dependent on experience

Benefits:

• 401(k)
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• Paid time off

Schedule: Monday to Friday; Occasional Weekends and holidays may be required.