Code Enforcement Administrative Assistant
Description
SCHEDULE: Monday - Thursday 7 AM to 6 PM (Closed Fridays)
COMPANY OVERVIEW:
Facility Contract Services (FCS) is a Florida-based contract services company that employs and manages personnel for municipal clients. Our staffing services include administrative support, clerical, accounting, payroll, billing, accounts payable/receivable, purchasing, human resources, supervisory roles, utility services, water and wastewater plant operations, property and general services management, building and landscape maintenance, parks and recreation, and senior and community services. FCS specializes in municipal privatization through a task-based approach aimed at improving productivity and efficiency.
JOB SUMMARY:
Under general supervision, the Code Enforcement Administrative Assistant provides specialized clerical and administrative support to the Code Enforcement Unit. Duties include a variety of clerical tasks, including non-routine administrative matters and heavy public contact work. Work is reviewed through conferences, observation of work in progress, and written reports for results obtained and adherence to established policies and procedures.
RESPONSIBILITIES AND DUTIES:
- Maintains filing systems for correspondence, forms, cards, receipts, reports, and records
- Receives and directs telephone inquiries and greets members of the public; serves in a professional capacity as receptionist
- Operates office equipment, including photocopiers, shredders, computer printers, calculators, and facsimile machines
- Opens, sorts, and distributes correspondence
- Acts as a liaison between supervisors, staff, and the general public
- Responds to inquiries or directs them to the appropriate personnel or department; may assist and provide direction to subordinate clerical staff
- Types and proofreads correspondence, reports, forms, memoranda, and letters from notes or rough drafts
- Processes payments; collects funds; updates accounts payable records
- Assists with the preparation, processing, and tracking of notices of violation, courtesy notices, citations, liens, and other official correspondence
- Communicates with property owners, tenants, businesses, attorneys, contractors, City employees, and members of the public regarding code enforcement matters
- Assists with public records requests by locating, organizing, and providing responsive records in accordance with applicable policies and procedures
- Maintains confidentiality and handles sensitive information in accordance with departmental policies and applicable laws
- Performs other related duties as assigned