Commercial Officer
Summary
Handles commercial operations for a marine and offshore company, managing contracts, procurement, tenders, and documentation while coordinating between departments.
Job Descriptions
- Oversee and execute key administrative and operational tasks supporting the Commercial team across subcontracting, procurement, sales, tendering, and contract management functions.
- Take ownership in drafting, reviewing, and managing commercial documents from quotations, contracts, purchase orders, service agreements, and invoices to ensure accuracy, compliance, and timely execution.
- Maintain a structured and audit-ready documentation system (both digital and physical) for all commercial records, including quotations, agreements, and client correspondence.
- Act as a central liaison between internal departments (e.g., Legal, Finance, Operations) to ensure the smooth flow of commercial information and alignment across project timelines.
- Coordinate end-to-end tender processes, including documentation review, compliance checks, milestone tracking, and timely submission of bids.
- Prepare and analyze reports on contract progress, commercial KPIs, cost-performance trends, and revenue forecasts to support strategic decision-making.
- Monitor invoicing cycles, track payment collections, and ensure commercial milestones and deliverables are met in line with contractual terms.
- Enforce adherence to the company’s commercial policies, compliance requirements, and statutory regulations related to procurement and contracting.
- Manage version control and document integrity for all commercial deliverables and ensure traceability for audits or reviews.
- Support the Commercial Manager in preparing review decks, commercial presentations, and minutes for senior management meetings and client discussions.
Requirements
- Minimum Diploma in Engineering, Commerce, or related field.
- 3 years’ experience in a similar commercial role, preferably in the marine & offshore industries.
- Experienced with local shipyards’ administrative processes.
Skills & Competencies
- Strong organizational and multitasking skills.
- Proficient in Microsoft Office (especially Excel and Word).
- Attention to detail and accuracy in document handling.
- Good written and verbal communication skills.
- Ability to work independently and as part of a team.