Commissary Administrative Assistant (Temporary)

Purpose of Position

Assist the Commissary Management with the project support, daily administrative duties, stock coordination, and execution of all new aircraft stocking processes.

Tasks and Responsibilities

• Assist the Commissary Management with the administrative duties such as setting up purchase orders and confirming approvals; follow-ups with onboard stock suppliers ensuring that all necessary tasks and processes have been set and logged correctly and in a timely manner.

• To assist the commissary team ensuring all reports from warehouses and NetJets in-house systems match and are up to date

• Assist Commissary Management team to coordinate the overall fleet onboard stock logistics and identify areas and opportunities for development and improvement.

• Support in the stocking execution for new aircraft deliveries and disposals at Cascais Aerodrome.

• Assist in defining and maintaining minimum stock levels and overall management and upkeep of company airport room(s) for storage of onboard products with the intent to stock aircrafts.

• Support the Commissary Management and Five Senses Department in the projects focusing on the improvement and development of related tools and systems.

• Support the Commissary Management in the creation and upkeep of an accurate Onboard Product Guide - including all onboard product specifications and details such as weight and size.

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Education

Certifications and Licenses

Years of Experience

Core Competencies

Knowledge, Skills, Abilities and Other (KSAOs)

• University degree preferred;
• 1 to 3 years of experience in general administrative tasks;
• Fluency in Business English (written and spoken).
• Proficiency in MS Office;
• Proficiency in IT skills
• Good organisational skills;