Company Secretary - Financial Services

Company Secretary for leading financial domain:

Location: Mumbai

Industry: Financial Services

JD:

Company Secretarial:

- Ensure end-to-end compliance under the Companies Act, 2013 and Secretarial Standards.

- Organize and manage Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).

- Prepare and circulate Board agendas, Board packs, minutes, resolutions, and action trackers.

- Maintain statutory registers, records, minutes books, and corporate documentation.

- Manage annual and event-based filings with the Ministry of Corporate Affairs (MCA).

- Ensure timely filing of statutory forms, annual returns, and other corporate disclosures.

Corporate Governance:

- Support the Board and Committees on governance and corporate secretarial matters.

- Maintain the annual governance calendar and ensure timely completion of all statutory obligations.

- Monitor director appointments, resignations, declarations, disclosures, and related governance requirements.

- Support Board evaluations, governance reporting, and implementation of global governance standards.

- Ensure compliance with delegated authority frameworks and internal governance policies.

Regulatory Compliance:

- Monitor amendments to corporate laws and advise management on regulatory developments.

- Coordinate with statutory auditors, secretarial auditors, legal advisors, and regulatory authorities.

- Ensure compliance with applicable SEBI, FEMA and RBI corporate filing requirements where relevant.

- Support internal and external audits relating to corporate governance and statutory compliance.

Stakeholder Management:

- Partner with Legal, Compliance, Finance, HR, Tax, and senior leadership on corporate governance matters.

- Liaise with external consultants, regulators, and Company Secretaries.

- Support corporate restructuring, capital changes, and other strategic initiatives from a secretarial perspective.

Required Experience:

- Qualified Company Secretary (ACS) with 5-10 years of post-qualification experience.

- Strong experience in managing the secretarial function of a private limited company.

- Thorough knowledge of the Companies Act, 2013, Secretarial Standards, and MCA compliance.

- Experience in conducting Board and Committee meetings and drafting high-quality Board minutes.

- Hands-on experience with MCA filings, statutory registers, and corporate governance documentation.

- Strong stakeholder management and communication skills.

Preferred Experience:

- Experience within Banking, Financial Services, NBFC, Investment Banking, Wealth Management or Capital Markets.

- Experience working with multinational organizations or subsidiaries of global financial institutions.

- Exposure to FEMA-related corporate compliances, capital restructuring, and cross-border governance matters.

- Experience interacting with global Boards or regional governance teams would be advantageous.