Company Secretary

Company Secretary (Ref: 37771)
Location: Central

Our client is a boutique law firm providing legal and corporate advisory support to Japanese and Singapore clients. They are seeking a dedicated Company Secretary to provide corporate secretarial and compliance support for Singapore-incorporated companies, including the establishment and ongoing management of Corporate Service Provider (CSP) requirements.

【 Responsibilities 】

1. CSP Registration & Business Setup

• Lead the process of registering companies with ACRA as a Corporate Service Provider (CSP).
• Review and establish the requirements, procedures and internal framework necessary for CSP registration.
• Ensure compliance with requirements relating to a Registered Qualified Individual (RQI).
• Liaise with ACRA and other relevant regulatory authorities and manage the necessary applications.
• Develop and maintain an internal compliance framework in accordance with the Corporate Service Providers Act and other applicable regulations.
• Develop and implement internal policies and workflows relating to AML/CFT, KYC/CDD, sanctions screening, risk assessments and other applicable compliance requirements.
• Manage ongoing regulatory and compliance obligations following CSP registration.

2. Company Secretarial Services

The successful candidate will provide corporate secretarial services primarily for Singapore-incorporated companies, including:

• Acting as Company Secretary and performing related statutory and corporate secretarial duties.
• Preparing and submitting statutory filings through ACRA/Bizfile.
• Preparing and filing Annual Returns.
• Managing changes relating to Directors, Company Secretaries, Shareholders and other corporate officers.
• Updating Registered Office addresses and other company information.
• Handling Share Allotments, Share Transfers and other share-related matters.
• Preparing documentation and completing procedures relating to AGMs, EGMs and Board Meetings.
• Preparing Directors’ Resolutions, Shareholders’ Resolutions and other corporate documents.
• Handling amendments to Constitutions and other corporate governance matters.
• Maintaining Statutory Registers, Minute Books and other corporate records.
• Handling Striking Off applications and other procedures relating to the closure or winding-up of companies.
• Managing beneficial ownership registrations and other statutory filings.

【 What will you receive 】

• AWS
• Variable Bonus (based on company's and individual performance)
• Annual Leave: 18 days
• Medical Leave
• Medical Benefits

【 Requirement & Preferences 】

(Must)

• At least 3 years of experience in corporate secretarial services, including experience supporting Japanese clients.
• Strong knowledge and practical experience of the Singapore Companies Act and ACRA filing requirements.
• Hands-on experience with corporate filings through ACRA Bizfile.

(Advantageous)

• Registered with ACRA as a Registered Qualified Individual (RQI).
• Experience participating in or leading Corporate Service Provider (CSP) registration or business setup.
• Experience in AML/CFT, KYC/CDD and other compliance functions within a CSP environment.
• Experience working in a Corporate Secretarial Firm, Accounting Firm, Professional Services Firm, Law Firm or similar professional services environment.
• CSIS or other relevant professional qualifications in Company Secretarial Services.
• Experience managing or supervising a Corporate Secretarial team.