Company Secretary

• Ensure compliance with Companies Act, 2013, SEBI Related Guidelines, RBI (FEMA related compliance) ICSI guidelines, and other statutory requirements.
  
• Prepare, maintain & update statutory registers:
  
• Register of Members, Directors, Key Managerial Personnel
  
• Share certificates, minutes, and resolutions
  
• Handle ROC filings and e-forms as per requirements
  

• Draft agendas, issue notices, prepare minutes of Board Meetings, Committee Meetings, and AGM/EGM.
  
• Maintain and update Board records, resolutions, and compliance trackers.
  
• Support the Board and Management with governance, compliance updates, and legal inputs.
  

• Ensure proper documentation and adherence to organizational policies.
  
• Assist in implementing good governance practices across departments.
  
• Manage internal audits and liaise with external auditors for statutory audits.
  

• Draft, review and maintain contracts, NDAs, MOUs, vendor agreements, loan agreements.
  
• Coordinate with legal consultants for matters related to intellectual property, compliance, and regulatory filings.
  
• Maintain records of licenses, trademarks, and statutory renewals.
  

• Coordinate with QA, QC, Production & Regulatory Affairs for plant-related documentation.
  

• Act as a point of contact with ROC, Banks, Auditors, Govt. Authorities.
  
• Support management in policy drafting, risk assessments, and compliance improvement.
  

• Strong understanding of Companies Act, 2013, Secretarial Standards, and corporate governance.
  
• Excellent drafting, communication, and analytical skills.
  
• Proficient in MS Office, compliance software, and e-filing portals (MCA).
  
• Ability to multitask, maintain confidentiality, and meet timelines.
  

Key Deliverables

• 100% statutory compliance and timely ROC filings.
  
• Accurate preparation of minutes, resolutions, and board documentation.
  
• ROC XBRL filling.
  
• Effective legal and contract management support for the pharma unit.