Compliance Analyst, RHTF Program

Summary / Objective:
The Compliance Analyst, RHTF Program supports compliance, reporting, monitoring, documentation, and oversight activities associated with government contracts, grants, publicly funded healthcare programs, and other regulated funding arrangements.
The position serves as an operational resource responsible for tracking compliance obligations, maintaining documentation, supporting audits, monitoring grant requirements, coordinating reporting activities, and helping ensure contractual and regulatory obligations are met.
The Compliance Analyst, RHTF Program works closely with Compliance, Finance, Operations, Legal, and program leadership to support accurate reporting, proactive risk identification, audit readiness, and continuous compliance improvement.

Essential Functions:
• Review and maintain working knowledge of the Hawaii State Health Planning and Development Agency (SHPDA) agreement, exhibits, amendments, approved work plans, budgets, reporting requirements, and other governing documents applicable to assigned grant and contract activities.
• Develop and maintain a grant and contract compliance matrix and requirements calendar identifying obligations, deliverables, milestones, responsible owners, due dates, required approvals, supporting evidence, dependencies, status, and risks.
• Monitor changes to grant, contractual, and program requirements; update applicable trackers, calendars, and controls; and provide timely reminders, follow-up, and escalation for upcoming, overdue, or at-risk obligations.
• Monitor required deliverables, milestones, reports, and performance commitments; review supporting documentation for completeness and alignment with applicable requirements; and coordinate with responsible teams to resolve missing evidence or potentially nonconforming deliverables.
• Develop and implement a risk-based grant compliance monitoring plan in collaboration with the Compliance & Privacy Manager – RHTF Program and the Chief Compliance, Privacy & Risk Officer or designee.
• Conduct periodic reviews and sample testing of selected grant and contract requirements, transactions, deliverables, and supporting documentation.
• Prepare clear, reproducible monitoring workpapers documenting requirements tested, samples, methodology, evidence reviewed, findings, responsible parties, corrective actions, and closure.
• Support responses to SHPDA, State of Hawaii, federal agency, auditor, and other authorized reviews, including document requests, monitoring visits, evidence validation, response tracking, remediation, and closure.
• Prepare and coordinate grant and compliance reports with responsible teams, validating supporting documentation for completeness, consistency, and timely submission through approved processes.
• Establish and maintain organized compliance files and an audit-ready evidence repository in PSW-designated systems; coordinate document collection, retention, and timely retrieval.
• Develop and maintain compliance tracking tools and dashboards and prepare a concise monthly Grant Compliance & Adherence Report addressing completed, upcoming, overdue, and at-risk obligations; monitoring results; findings; corrective actions; subcontractor issues; documentation gaps; expenditure concerns; and matters requiring leadership action.
• Participate in appropriate program, operational, and governance meetings and provide practical guidance on grant compliance requirements, documentation expectations, and follow-up responsibilities within delegated authority.
• Partner with Finance and program leadership to monitor grant-related expenditures against approved scope, budgets, and applicable funding restrictions and review selected transactions and supporting records for alignment with grant and contractual requirements.
• Review documentation supporting personnel, consultant and subcontractor expenses, travel, purchased services, equipment and technology, allocations, shared costs, and other grant-funded expenditures; identify potentially unsupported or unallowable costs for determination by authorized Finance, Compliance, Legal, or program leadership.
• Support reconciliation of program activities, contractual deliverables, and related financial documentation in coordination with Finance and responsible program owners.
• Maintain an inventory of subcontractors and consultants supporting the SHPDA work and track applicable approval, notification, agreement, certification, monitoring, and documentation requirements.
• Support risk-based monitoring of subcontractor and consultant deliverables and supporting documentation related to PSW obligations and escalate performance, documentation, or compliance concerns.
• Support grant and program risk assessments and identify recurring or systemic issues, documentation gaps, and emerging risks for review by Compliance and responsible program owners.
• Maintain findings and corrective-action logs, track responsible owners and due dates, and follow up on implementation and supporting evidence through appropriate closure.
• Promptly escalate potential grant, contractual, financial, privacy, security, regulatory, reputational, fraud, waste, or abuse concerns through established PSW channels to the Compliance & Privacy Manager – RHTF Program and the Chief Compliance, Privacy & Risk Officer, as appropriate.
• Assist with internal reviews and investigations through fact gathering, evidence organization, documentation, and corrective-action follow-up under authorized leadership direction, preserving confidentiality and applicable privilege requirements.

Knowledge/Skills/Abilities:
• Proactive team player, strong follow-through, quick decision-making abilities and ability to problem solve.
• Interpersonal skills, with the ability to build strong relationships at all levels.
• Strong communication skills (oral, written, presentation) with both external and internal customers.
• Strong organizational, time management and prioritization skills.
• Self-starter. Ability to prioritize given changing conditions and keep to projected schedules
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
• Set a positive example by displaying a pleasant, approachable demeanor and remaining friendly and courteous at all times.
• Excellent computer proficiency (MS Office – Word, Excel and Outlook) including being able to effectively maintain written and computer records in accordance with regulatory agencies.

Required Qualifications:
• Bachelor's degree in Accounting, Finance, Healthcare Administration, Public Administration, Compliance, Business, or related field.
• Three years of experience involving grants, contracts, compliance, auditing, public-sector funding, healthcare administration, accounting, or regulatory oversight.
• Strong analytical and documentation skills.
• Advanced Excel and reporting capabilities.

Preferred Education and/or Work Experience:
• Healthcare grant experience.
• Government contract administration experience.
• CPA track, CHC, CRCM, or similar compliance/accounting credentials.
• Experience with federal grant regulations and Uniform Guidance.
• Experience supporting healthcare organizations, ACOs, CINs, IPAs, or public health programs.

Program Funding and Employment Notice

This position supports Physicians of Southwest Washington's Hawaii Rural Health Transformation Program and related healthcare transformation initiatives. The position is funded through one or more state contracts, grants, and other program funding sources. While the organization currently anticipates a multi-year initiative, continued employment is contingent upon the availability of funding, continuation of contractual agreements, successful program performance, regulatory approvals, and ongoing business needs. Nothing in this job description, recruitment process, offer of employment, or subsequent employment relationship shall be construed as a guarantee of employment for any specific duration. Physicians of Southwest Washington reserves the right to modify program structure, organizational assignments, position responsibilities, staffing levels, and employment status if funding, contractual requirements, operational priorities, or business needs change.

*PSW does not typically hire at the top of the pay range *