Compliance Coordinator

About the Role

• Review bid packages and identify compliance-related requirements.
• Organize bid documents, addenda, forms, and supporting materials.
• Create and maintain bid tracking spreadsheets.
• Track bid due dates and internal deadlines.
• Extract required forms from bid documents.
• Prepare compliance checklists for each opportunity.
• Assist with completion of standard bid forms and certifications.
• Gather company documents required for submissions (insurance, registrations, safety documents, etc.).
• Request updated documents from internal departments when needed.
• Coordinate bid bond and cashier's check requests.
• Track receipt of bonds, notarized forms, and other required documents.
• Verify that all required signatures and notarizations are obtained.
• Assist with insurance requirement reviews and COI requests.
• Prepare draft compliance review summaries for management review.
• Maintain organized electronic bid files and records.
• Maintain contractor registrations and compliance databases.
• Support contract and compliance document collection after award.

• Strong attention to detail
• Excellent organizational and time-management skills
• Ability to manage multiple tasks and deadlines simultaneously
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Ability to review documents for completeness and accuracy
• Ability to work independently and follow established procedures
• Positive attitude and willingness to learn

• Competitive salary package;
• Being part of a international, dynamic work environment;
• Professional development (seminars, courses);
• Paid time off (PTO) such as sick days and vacation days;