Document Controller

About the Role

The Document Controller prepares, controls and issues production and configuration documentation to ensure manufacturing teams receive accurate, complete and approved information. The role maintains document revisions, configuration records and product traceability across relevant systems and departments to support controlled manufacturing and configuration compliance.

Qualification and experience:

• Minimum Grade 12 / Matric.
• 1–2 years’ administrative or document-control experience, preferably within a configuration, engineering or manufacturing environment.
• Experience preparing, verifying and maintaining controlled technical or production documentation will be advantageous.
• Experience working with Enterprise Resource Planning (ERP) or document-management systems will be advantageous.

Key technical skills:

• Document Control and Records Management
• Document Revision and Version Control
• Configuration Management Principles
• Configuration Baseline Management
• Build History File Compilation
• Manufacturing Record Instruction Management
• Engineering Change Proposal Record Control
• Technical Document Issuing and Distribution
• Parts List and Product Data Verification
• ERP Document and Product Data Management
• Serial-Number and Manufacturing Traceability
• Qmuzik
• Altium Vault
• SharePoint

Key responsibilities:

Build History File Preparation and Issuing

Prepare, verify and issue build history files, Manufacturing Record Instructions and supporting document packs against production work orders to provide manufacturing with complete and approved information, resulting in controlled and accurate production execution.

Technical Document Control and Distribution

Compile, identify, reproduce and distribute technical documentation, manuals and Test Result Reports in accordance with approved document-control requirements to make authorised information available to relevant departments, resulting in timely access to current and controlled documentation.

Configuration and Version Control

Maintain configuration baselines, document revisions and Engineering Change Proposal records within the ERP environment to align product documentation with approved changes, resulting in accurate and current product configuration information.

Parts List and Product Data Management

Verify parts lists and supporting product data against ERP records and approved company reports to identify and facilitate the correction of discrepancies, resulting in complete, reliable and up-to-date product information.

Documentation Records and Traceability

Maintain document-issuing registers, product build records and serial-number information across applicable systems to support record retrieval, configuration audits and manufacturing traceability, resulting in an accurate and auditable documentation history.

Our recruitment values:

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Application Deadline: 30 October 2026.

How to Apply:

Please submit your CV by applying directly on the HENSOLDT Careers page.

If you have not been contacted within 14 days of the closing date, please consider your application unsuccessful.