Construction Administrative Assistant (Onsite, San Fernando, Pampanga)

Remote Employee BPO has an outstanding opportunity for you!

Role: Construction Administrative Assistant
Compensation: Competitive Basic Salary
Benefits: HMO plus 2 Free Dependents, P1,500 Rice Allowance, and Night Differential

Work Schedule:

• Monday to Friday | 9:00 pm to 6:00 am Philippine Time (40 hours per week)
• Night Shift (Aligned with US Eastern Time Business Hours)
• The primary client is currently expected to require approximately 10–15 hours of support per week.

Work Setup: Work from Office (Baliti, San Fernando, Pampanga)


Responsibilities:

• Monitor and manage the shared client's email inbox.
• Review incoming requests for subcontracts, change orders, RFIs, and other construction documents.
• Create and populate templates within Procore using information provided by the team.
• Route completed documents to the appropriate team members for review and approval.
• Upon approval, distribute documents to vendors, customers, or subcontractors and send via DocuSign when required.
• Track document status and follow up to ensure requests are completed in a timely manner.
• Maintain organized records and assist with other administrative tasks as needed.

Qualification:

• Strong administrative and organizational skills.
• Must have experience working with US-based clients.
• Must have commercial construction administrative experience
• Comfortable learning new software and following established processes.
• Experience managing email inboxes, documents, and approvals.
• High attention to detail and ability to work independently.
• Prior experience supporting construction or project-based businesses is a plus, but not required.
• Proficiency with Procore and Bluebeam is required.
  
  
  

Required Tools and Software:

• Microsoft Office Suite (Word, Excel, Outlook)
• Google Workspace (Gmail, Google Docs, Google Sheets, Google Drive)
• Adobe PDF / PDF document management tools
• DocuSign
• Procore
• Bluebeam Revu
• Microsoft Teams or similar communication platforms

Nice to Have:

• Buildertrend
• PlanGrid
• Autodesk Construction Cloud
• Monday.com
• Asana
• Trello
• Smartsheet