Construction and Maintenance Manager (Facilities)

Salary\: $81,094 - $121,628

Position Grade\: 219M

Department\: Facilities Management

Job Type\: Full-Time (Permanent)

Examination Number\: EX1827

Location\: St. Louis, MO

Incumbents in this position are responsible for planning, organizing and managing maintenance activities and crews involved in maintenance, repair and minor construction for the City’s Facilities Division.

Essential Functions and Responsibilities\:

● Develops and implements a facility management program including preventative maintenance and life-cycle requirements.

● Conducts and documents regular facilities inspections.

● Ensures compliance with health codes and safety standards and industry building codes.

● Prepares requisitions, work authorizations, and progress reports.

● Coordinates inter and intra-office moves.

● Supervises maintenance and repair of facilities and equipment.

● Oversees facility renovations, construction, preventative maintenance, and repairs.

● Plans and manages Facilities Management Division (FMD) core services such as carpentry, painting, and custodial services with skilled trade Foremen/supervisors.

● Administers Service Ratings, disciplinary issues, coaching/counseling sessions and related documentation.

● Implements best practice processes to increase efficiency.

● Obtains quotes and proposals from City contract service providers, vendors, and suppliers.

● Calculates and compares costs for goods and services to maximize cost-effectiveness.

● Coordinates and monitors activities of contract service providers.

● Manages contractor and vendor relationships.

● Manages and reviews service contracts to ensure division goals are met.

● Ensures delivery schedules, quantity, and quality criteria are met.

● Reviews/Approves completed work by contractors and vendors.

● Verifies/Approves payment and invoicing match contract/proposal pricing.

● Assists with planning and monitoring appropriate FMD staffing levels.

● Ensures efficient utilization of FMD skilled trade and maintenance staff.

● Manages, develops, and trains staff.

● Assists with preparation of FMD budget.

● Monitors expenses and payments.

● Develops and implements cost reduction and energy efficiency initiatives.

● Advises on and monitors energy efficiency.

● Oversees occupational and environmental health and safety.

● Ensures physical security of the facility.

● Responds to facility and equipment emergencies, alarms, and system failures.

● Provides prompt response to requests and issues from facility occupants.

● Works cooperatively with other City offices, departments, and agencies.

● Adopts sustainability practices when cost effective and efficient.

Knowledge, Skills, and Abilities\:

● Maintains a working knowledge of principles and practices of project management; business administration; financial accounting principles and practices; and human resource management.

● Maintains a working knowledge of mechanical, electrical, and building systems; building design and construction; and procurement and contracts.

● Thorough knowledge of health, safety, and environmental regulations.

● Data Utilization\: Requires the ability to perform mid to upper-level data analysis including the ability to coordinate, strategize, systemize and correlate, using discretion in determining time, place and/or sequence of operations within an organizational framework. Requires the ability to implement decisions based on such data, and overseeing the execution of these decisions.

● Human Interaction\: Requires the ability to manage and direct a large group of employees, including first-line supervisors. Oversees and controls employee discipline, selection and allocation, and planning of human resources.

● Equipment, Machinery, Tools and Materials Use\: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as motor vehicle, computer terminal, telephone, land survey equipment, calculator, blueprint machine, photocopier and/or materials used in performing essential functions.

● Verbal Aptitude\: Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as work schedules, bid documents, contracts, equipment specifications, budgets, payment requests, requisitions, work orders, progress reports, personnel records, performance evaluations, personnel policies, technical operating manuals, project plans, drawings, equipment catalogs, computer software operating manuals, ordinances, statutes, procedures, guidelines and non-routine correspondence.

● Data Utilization\: Requires the ability to perform mid to upper-level data analysis including the ability to coordinate, strategize, systemize and correlate, using discretion in determining time, place and/or sequence of operations within an organizational framework. Requires the ability to implement decisions based on such data, and overseeing the execution of these decisions. Human Interaction\: Requires the ability to manage and direct a large group of employees, including first-line supervisors. Oversees and controls employee discipline, selection and allocation, and planning of human resources.

● Equipment, Machinery, Tools and Materials Use\: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as motor vehicle, computer terminal, telephone, land survey equipment, calculator, blueprint machine, photocopier and/or materials used in performing essential functions.

● Verbal Aptitude\: Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as work schedules, bid documents, contracts, equipment specifications, budgets, payment requests, requisitions, work orders, progress reports, personnel records, performance evaluations, personnel policies, technical operating manuals, project plans, drawings, equipment catalogs, computer software operating manuals, ordinances, statutes, procedures, guidelines and non-routine correspondence.

● Mathematical Aptitude\: Requires the ability to perform addition, subtraction, multiplication and division; calculate percentages, fractions and decimals; perform mathematical operations involving basic algebra, trigonometry and geometry. Functional Reasoning\: Requires the ability to apply principles of logical or synthesis functions involving planning and directing of interrelated activities or multiple departments. Ability to deal with several concrete and abstract variables in working out approaches to major problems. Situational Reasoning\: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs. Environmental Factors\: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.

● Physical Requirements\: Requires the ability to lift, push and pull objects weighing up to fifty (50) pounds such as manhole covers. Requires the ability to stoop, crouch, bend, twist, balance and climb to inspect work sites.

● Sensory Requirements\: Requires the ability to recognize and identify individual characteristics of colors, shapes and textures to clearly distinguish objects and inspect maintenance and construction work, and recognize and identify sounds to communicate with others. Ability to sustain prolonged visual concentration.