Construction Contract Administrator

Vancouver, WA | Full-Time | On-Site | $26.00–$31.00 per hour

Build Your Career with a Company That Never Settles!

At Adair Homes, we believe building a home should be an exceptional experience for our customers and the team members who make it possible. As a leading custom homebuilder in the Pacific Northwest, we take pride in helping our customers bring their dream homes to life.

We're looking for an experienced, detail-oriented, and solutions-driven Construction Contract Administrator to join our team!

This isn't just a paperwork position. We're looking for someone who understands residential construction, enjoys solving complex problems, and knows how to balance accuracy, financial accountability, and exceptional customer service.

You'll work closely with Sales, Preconstruction, Purchasing, Construction, and Accounting to ensure contracts are accurate, changes are managed effectively, and potential issues are resolved before they impact our customers or construction schedules.

What You'll Do

• Manage Construction Contracts: Prepare, review, and administer customer construction contracts, amendments, change orders, and supporting documentation.

• Ensure Accuracy & Compliance: Review contract packages, pricing, customer selections, and specifications to identify discrepancies and ensure contractual requirements are met.

• Solve Problems: Investigate contract exceptions, unusual customer requests, and complex situations. Collaborate across departments to identify practical solutions while protecting company interests.

• Support Financial Accountability: Coordinate the collection of cancellation fees and applicable price increase payments, communicate payment requirements to customers, and maintain accurate documentation in accordance with company policies.

• Deliver Exceptional Customer Service: Build strong relationships with customers and internal teams, navigate challenging conversations professionally, and provide clear, timely communication.

• Support Construction Readiness: Identify and resolve outstanding contract requirements before homes are released for construction, helping prevent costly errors and delays.

• Improve Processes: Identify opportunities to streamline workflows, improve accuracy, and create a better experience for customers and internal teams.

What We're Looking For

• Minimum 3 years of relevant experience in residential construction, homebuilding, construction contract administration, or a closely related field.

• Working knowledge of residential construction processes, contracts, specifications, pricing, and change orders.

• Strong analytical and problem-solving skills with the ability to independently investigate issues, identify discrepancies, and recommend solutions.

• Experience managing financial transactions, customer payments, collections, or account discrepancies.

• Exceptional customer service and communication skills, including the ability to navigate challenging situations with professionalism and confidence.

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.

• Proficiency in Microsoft Excel and experience with construction management, ERP, or contract administration systems.

• A collaborative, accountable, and solutions-oriented approach to your work.

Even Better If You Have:

• Experience working for a custom or semi-custom residential homebuilder.

• Experience supporting Sales teams with contract exceptions and customer changes.

• Familiarity with Kova or similar construction management software.

Compensation & Benefits

• Hourly Pay: $26.00 - $31.00, depending on experience and qualifications.

• Medical, dental, and vision insurance

• Company-paid basic life insurance

• Voluntary life insurance options

• 401(k) retirement plan with company match

• Paid time off and paid holidays

• Opportunities for professional growth and development

Ready to Join Our Team?

If you're someone who takes ownership, enjoys solving problems, and takes pride in getting the details right while delivering an exceptional customer experience, we'd love to hear from you!

Adair Homes is an Equal Opportunity Employer.