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Construction Project Coordinator

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Job description

At-a-glance:
Are you ready to build your career by joining an international fire, HVAC and security equipment company? If so, our client is hiring a construction project coordinator.

Position type:
Contract
Onsite

Required

  • Experience supporting project related teams in the construction or building maintenance industry
  • Proficient computer skills with general Windows environment, Microsoft Office software, and email
  • Must have strong interpersonal skills to effectively communicate with both internal and external clients

Education:
High school diploma or equivalent required. Associates degree (or higher).

Experience and/or basic project accounting or costing principles.

Qualifications:

  • Experience working with government contracting
  • Experience working with construction documentation; RFIs, RFPs, submittals, etc.
  • Proficiency working with Microsoft Project
  • Advanced skills working with Microsoft Excel and PowerPoint
  • Ability to prioritize work activities based upon financial impact to desired business goals

Responsibilities:

  • Support the projects business activities such as RFIs, RFPs, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
  • Complete the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
  • Support new contracts and manage any changes to existing maintenance and service, retrofit or PSA contracts, labor and material tickets, and service order management tickets
  • Assist with the subcontract process
  • Assist project management by generating the subcontracts online or using templates
  • Organize subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information
  • Manage subcontractor invoices by releasing for payment or researching payment problems
  • Manage project documentation files
  • Gather documents such as submittal documentation, customer communication, subcontract documents, and proposals
  • Complete project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation
  • Produce submittal packages for use by technicians, engineers or the customer. Gather documents such as network flow diagrams, room schedules, project bill of materials, etc.
  • Assist with procurement of materials utilizing electronic purchasing and ordering tools to enter and track project materials
  • Work with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enter project dates, schedules, and contract costs as directed
  • Assist management in the coordination of safety programs
  • Verify that monthly toolbox training and safety reporting are completed
  • Work with project management to ensure employees have the proper safety equipment
  • Perform other duties as required to support the project team

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