Contract & Accounting Administrator

Open 62d posting dated last month

Summary

Manages contracts, accounting, and administrative tasks including billing, lien releases, and subcontractor compliance using JDE and Smartsheet.

Responsibilities include, but are not limited to the following:

· Perform general contract administration, including creating jobs in JDE and ensuring contracts and budgets are entered accurately and on time

· Post daily production and consumption for manufacturing operations

· Prepare and process customer billings

· Administer lien release processes, including tracking, collection, and compliance for customer and subcontractors

· Manage and provide certificates of insurance, ensuring compliance with contract requirements

· Review and process subcontractor invoices

· Maintain forecasts and A/R tracking tools in Smartsheet

· Provide backup support for payroll job costing functions and reception duties

· Perform miscellaneous business analysis as requested

· Complete various special assignments

Minimum Qualifications:

· Minimum of 2 years of experience in administrative, payroll, contracting, general accounting, or a related field

· Associate’s or Bachelor’s degree in Business, Accounting, or related field preferred (or equivalent experience)

· Strong knowledge of standard administrative practices and office equipment

· Excellent communication, interpersonal, and organizational skills

· Demonstrated attention to detail and strong work ethic

· Proficiency in Microsoft Word, Excel, and PowerPoint

· Ability to problem solve, follow directions, manage workflow, and handle challenging situations

· Ability to prioritize tasks and remain flexible to meet deadlines

· Ability to maintain confidentiality and handle sensitive information appropriately

Benefits:

Full-time employees are eligible for:

· Medical, Dental, and Vision Insurance

· Health Savings Account (HSA) and Flexible Spending Accounts (FSA)

· 401(k) with Company Match

· Profit Sharing

· 8 Paid Holidays

· Paid Time Off (PTO)

· Life Insurance

· Employee Assistance Program (EAP)

· Years of Service Recognition

Job Details:

· Job Type: Full-time

· Schedule: Monday–Friday, 8-hour shift

· Work Location: In person