Contract Administrative Specialist

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.

SierTeK Ltd. is seeking a Contact Administrative Specialist to support an opportunity at our corporate office in Beavercreek, OH.

Essential Duties and Responsibilities

The Contract Administrative Specialist provides contract administration, accounting, billing, and operational support to the Contract Manager and Business Manager. This role supports the pre- and post-award activities, contract maintenance, invoicing, and closeout. The ideal candidate is detail-oriented, organized, proactive, and capable of managing multiple priorities in a deadline-driven environment.

Duties include, but are not limited to, the following:

Contract Administration and Management

• Assist the Contract Manager with preparing, reviewing, and editing contract-related documents using established templates, including subcontracts, kickoff briefs, Non-Disclosure Agreements (NDAs), and Teaming Agreements (TAs).
• Maintain the accuracy and integrity of contract databases through timely data entry, routine updates, and proper document management.
• Monitor contract records and ensure supporting documentation is appropriately organized, filed, and maintained.
• Prepare and manage routine contract reports, status updates, and action-tracking documents.
• Assist with pre-award and post-award contract administration activities, including contract closeout.
• Review incoming correspondence, identify required actions, research issues, and assist with resolving day-to-day contract administration and operational matters as directed by the Contract Manager.
• Respond to internal and external inquiries and prepare reports containing requested contract information.
• Assist with procurement documentation, report generation, document finalization, correspondence, and other administrative tasks as needed.

Accounting, Billing, and Financial Support

• Assist with preparing, generating, reviewing, and submitting invoices,.
• Verify invoice accuracy and completeness to ensure charges appropriately reflect services performed or products delivered.
• Validating expense reports for accuracy and completeness.
• Support the daily billing cycle and ensure invoices are processed and submitted within established deadlines.
• Assist with reviewing and processing employee travel reimbursements in accordance with applicable policies and procedures.
• Monitor outstanding invoices and follow up on overdue payments as appropriate.
• Assist with reviewing and processing credit memos, billing adjustments, and refunds in accordance with established approval procedures.
• Communicate professionally with clients to research and resolve billing discrepancies, questions, and concerns.
• Maintain the confidentiality and security of financial and billing information in accordance with company policies and applicable data protection requirements.