Contract Administrator

Vizmeg Landscape is a growing, locally rooted landscape company serving Northeast Ohio. Our success is driven by skilled people in the field and strong support from the office. We are looking to add a full-time Contract Administrator to our accounting team. The ideal candidate is a highly organized and detail-oriented administrative professional with strong Excel and data management skills, a solid understanding of accounting principles, and the ability to manage billing, reporting, and multiple deadlines in a fast-paced environment. This is a fully in-office position based in Stow, OH.

Why Vizmeg:

At Vizmeg, you’re supported by a team that wants you to succeed. We value hard work, practical experience, and people who take ownership of their role. As the company continues to grow, so do the opportunities—financially and professionally. We encourage learning, welcome new ideas, and love to hear the insight our team brings to the table.

Benefits:

Compensation based on experience

Health, Dental, Vision Insurance Options

Weekly Pay

Paid Time Off

Holiday Pay

401k with 3% Company Match

Flexible Health Spending Account

Referral Program

What you’ll be doing:

Supporting all administrative functions for the Landscape department (billing, change orders, AR/collections, time tracking, and data entry), with additional support provided to the Lawn Maintenance department for similar administrative tasks as needed

Processing and sending residential and commercial billing (including AIA)

Maintaining current excel sheets to track client billing and job progress

Accurately entering data points and tracking data records

Assisting management with special projects and bid procurement

Maintaining detailed and organized records including client database management and client file management

Providing cross coverage for other staff members as needed

Work and maintain strong communication with the sales team, management, subcontractors, vendors, and consultants

Skills and Qualifications:

Bachelor’s Degree in Business Administration, Accounting, Finance, or similar field

1-2 years of data entry, administration, AP/AR experience preferred but not required

Experience working with Microsoft Office applications

Skillset in Microsoft Excel i.e., data tables, using shortcuts and formula functions, managing worksheets, sorting and filtering data, utilizing pivot tables and reporting

Attention to detail and high level of accuracy in a busy office environment

Ability to meet deadlines for timely processing of data without decreasing accuracy

Knowledge of basic accounting principles preferred

Ability to work and maintain strong communication with different departments, vendors, and clients

Ability to obtain and maintain notary status within 1 year of employment