Contract Administrator
Contract Administrator
London
Monday to Friday 8:00AM-5:00AM
Competitive salary, plus benefits
NG Bailey Facilities Services are currently recruiting a Contract Administrator to join our team supporting a prestigious commercial property portfolio in London. This is a site-based role, and the successful candidate will play a key part in ensuring the smooth day-to-day operation of the contract by coordinating maintenance activities, managing communication between stakeholders and maintaining accurate records across all contract administration activities.
This is an exciting opportunity for an organised and customer-focused administrator looking to develop their career within the Facilities Management sector.
The Role
As Contract Administrator, you will support the Contract Management team to ensure reactive and planned maintenance activities are effectively coordinated and delivered in line with contractual requirements and service level agreements. You will act as a key point of contact for clients, subcontractors, engineers and internal stakeholders, helping to ensure works are completed safely, efficiently and on time.
Key Responsibilities
You will:
Act as a primary point of contact between the client, subcontractors and internal engineering teams.
Raise, manage and track reactive maintenance jobs from initial request through to completion.
Coordinate and schedule subcontractor attendance across the contract.
Raise and track purchase orders and assist with invoice query resolution.
Prepare, issue and monitor quotations and maintain accurate quotation trackers.
Monitor progress of ongoing works, chasing updates and escalating delays where required.
Collate, upload and maintain records of contractor reports, certification and compliance documentation.
What We're Looking For
We are looking for someone who has:
Previous experience in an administrative or coordination role within Facilities Management, Building Services or a similar environment.
Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
Experience raising purchase orders, managing quotations and supporting financial processes.
Strong attention to detail and the ability to maintain accurate records and documentation.
Good working knowledge of Microsoft Office applications, particularly Excel, Outlook and Word.
Experience using CAFM systems would be advantageous, although full training will be provided.
Benefits:
We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:
25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days
Pension with a leading provider and employer contribution
Personal Wellbeing and Volunteer Days
Private Medical Insurance
Life Assurance
Salary sacrifice car scheme (Hybrid/Electric Vehicle)
Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
Flexible benefits to choose from inc: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes