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AEG Worldwide

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Contract Administrator - Pacific Northwest

Open 28d posting dated 2 weeks ago

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary
The Contract Administrator will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. Additionally, this position will work closely with Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues. The Contract Administrator will review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.

Essential Functions

  • Review and edit artist(s) contracts including issuing, mark-up, receipt and processing. Collect all pertinent information related to the agreement, clarify data points and issue to artist management team and talent buyers associated with deal.
  • Review venue, vendor, co-promotion, sponsor and location agreements. Submit edited contract to supervisor, talent buyer, or general manager of venue for approval and issue to vendor, co-promoter, or sponsor.
  • Initiate wire requests/deposits for artist and/or venue and submit for approval. Follow up with upper management for confirmation in timely manner to process with accounting department.
  • Review venue insurance for potential risks or special circumstances. Amend insurance agreement to include additional information and coverage as needed.
  • Develop and update contract process, create new ways to disseminate information from field to office. Ensure that all show files are up to date with new or revised contracts and insurance agreements.
  • May be responsible for training new employees in contract administration and creating contract templates for training.
  • May work with exhibitors ensuring paperwork is completed correctly and communicate venue information/updates as needed.

Required Qualifications

  • High School Diploma or its equivalency (BA/BS Degree Preferred)
  • 2-4 years Of related work experience
  • Paralegal, legal experience preferred
  • Basic knowledge of contract administration and legal language
  • Strong attention to detail and highly organized
  • Ability to compare/analyze documentation
  • Strong written and verbal communication skills
  • Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
  • Ability to prioritize, multi-task and perform well under pressure
  • Interest/knowledge of music industry preferred

Payscale: $23.75 - $30.00 p/h

Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.

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What this application asks

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First Name, Last Name, Email, Phone, Resume/CV, Cover Letter

  • Current Company
  • Current Title
  • LinkedIn Profile optional
  • Website optional
  • Are you currently employed by AEG or any affiliates- full time or part time? choose one
  • Have you previously been employed with AEG or any affiliates either full-time or part-time? choose one
  • Are you at least 18 years of age or older ? choose one
  • Are you authorized to work in the US? choose one
  • Offers of employment are contingent upon passing pre-employment background checks. Drug and/or credit check screenings may be required for specific positions. choose one
  • Do you acknowledge the AEG HR Privacy Notice? choose one
  • Do you acknowledge the AEG Job Applicant Privacy Policy? choose one
  • Are you able to perform all essential job duties with or without accommodation? choose one
  • Equal Employment Opportunity Statement AEG believes in equal employment opportunities for all, regardless of race, color, religion, sex (including pregnancy, childbirth, or related medical condition), gender, national origin, age, sexual orientation, disability, veteran status, genetic information or any other legally-protected classification. It is the Company’s policy to hire and promote the most qualified applicants, make employment decisions based upon merit, and to comply with all federal, state, and local equal employment opportunity laws. AEG is also committed to maintaining a work environment free of all forms of unlawful employment discrimination and harassment. This policy governs employment and all the Company’s terms and conditions of employment, including, but not limited to, policies and practices affecting recruitment, recruitment advertising, hiring, promotion, demotion, termination, transfers, reclassification, and selection for training, compensation, benefits, Company-sponsored educational programs, and all other aspects of employment. Our policy against harassment and discrimination extends to every aspect of the work environment, including abuse of electronic mail and all other forms of communications. ADA and Disability Accommodations As part of its commitment to equal opportunity employment, and in compliance with the Americans with Disabilities Act and applicable state law, AEG does not discriminate in any way or action on the basis of disability or qualifying medical condition, nor do we condone such discrimination. choose one

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