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- Administer client/owner contracts, subcontracts, change orders, and all associated construction documents from project start-up to close-out.
- Generate AIA documents, bond requests, joint check agreements, legal letters, as well as IT tickets for Project Management team.
- Ability to search various State and County websites for filing project bonds and helping Project Management team research looking for liens on projects.
- Ensure semi-monthly payroll information is submitted by Project Management team in Smartsheets.
- Plan and coordinate meetings; could include making travel arrangements.
- Generate and analyze reports (Project Activity Roadmap updates to VP/Director team, Procore maintenance for business unit, etc.).
- Organize and maintain records by copying and scanning documents, uploading files, and preparing binders as needed.
- Prioritize and work efficiently through large volumes of email and other correspondence.
- Distribute incoming mail/packages and prepare outgoing packages; FedEx, UPS, Plan/Drawings Services, U.S. Mail, and couriers.
- Prepare transmittals and overnight shipping labels.
- Serve as part of a team of administrative professionals who communicate, support, and back each other up.
- Assume additional responsibilities and additional assignments per supervisor’s direction.
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