Contract Analyst- Full time - Days
Summary
The Contract Analyst coordinates, researches, and negotiates capital and non-capital service agreements for the organization. This role involves managing vendor relationships, conducting financial analysis, and overseeing the RFP/RFI/RFQ process to ensure cost savings and compliance.
The Contract Analyst is responsible for project coordination research analysis and negotiations of assigned projects. Projects may include capital service agreements and or non-capital.
Coordinates demonstrations/evaluations with vendors and departments ensuring appropriate approvals have been obtained
Develops and utilizes assessment protocol for research evaluation vendor selection and acquisition
Ensures that orders are placed promptly for related evaluations when requests are in accordance with policy
Evaluation and analysis of GPO Virginia Alliance and Centra agreements and provides reports to demonstrate compliance and savings
Functions within the departmental and organizational policies and procedures
Identify alternate vendors and products to achieve process efficiencies and cost reductions
Manages the allocation of capital request to the departmental resources and supports as needed
Manages the organization and vendors during the RFP/RFI/RFQ process
Manages the sale donation or disposal of used equipment
Maximizes current technological resources of the supply chain
Other duties that may be assigned from time to time
Participates as a team leader on projects by ensuring proper meeting scheduling prior planning and minutes
Performs financial analysis and conducts contract negotiations for assigned projects in collaboration with Director and Requesting Department
Possess flexibility to changing priorities
Prepares purchase orders reconciles discrepancies with vendors; coordinates credits returns or replacement of defective/damaged items through Materials Management Information System
Provides constructive input to departmental and organizational process improvements
Responsible for accurate pricing within the item file according to contract agreements. Reconciles pricing discrepancies
Support to OR/ Purchasing Committee including budgets and tracking purchases
Supports purchasing functions related to construction projects
Required Education: High School Diploma / GED
Preferred Education: Bachelors of Science Degree in a business field
Preferred Experience: Minimum of five (5) years of experience in purchasing and experience in negotiating contracts