Contract Compliance Officer

Salary\: $54,886 - $82,342

Position Grade\: 211G

Department\: Multiple Departments

Job Type\: Full-Time (Permanent)

Examination Number\: EX1806

Location\: Multiple Locations – St. Louis, MO

Incumbents in this position ensure contracts are properly executed and ensure contract compliance. Duties include conducting site visits, drafting requests for proposals, contracts and policies and providing technical assistance to sub-recipients to ensure compliance with policies, rules and regulations.

Essential Functions and Responsibilities\:

● Analyzes submitted applications for completeness; verifies corporate certificates, operating agreements, professional licenses, work history, outstanding loans, proof of insurance and related documents; analyzes applications to determine if firm meets eligibility requirements according to federal guidelines.

● Ensures contracts are properly and legally executed. Reviews contracts for compliance with insurance, bonding, licenses, taxes and related areas; confers with legal department on questions regarding documentation.

● Monitors program participants/recipients to ensure quality service is rendered and assess additional needs.

● Monitors operations of program to ensure compliance with stipulations of grants.

● Documents problems with vendors, sites, and programs; reports on emergencies and works to resolve problems; conducts site visits to job sites or business offices to assess qualifications and compliance.

● Compiles a profile of applicants by preparing a site visit report, business profile, and recommendation for approval or denial.

● Maintains files and database of DBE certified firms; maintains files of projects in progress.

● Prepares and issues DBE certification/recertification and denial letters to firms; prepares and issues reports to be distributed to various airport and city departments.

● Organizes and conducts DBE certification workshops to assist potential applicants with the process. Maintains records for contract compliance and reporting requirements.

● Maintains data such as meeting attendance, lists of subcontractors, inspection reports and related; analyzes data and submits in report form.

● Reviews and processes reports for accuracy; reviews reimbursement requests; gathers and organizes data, as requested.

● Coordinates and/or attends meetings as a city representative; arranges meeting place, creates and sends notification, and prepares agenda; conducts bid meetings.

● May provide office support on grants.

Knowledge Skills and Abilities\:

● Data Utilization\: Requires the ability to perform mid-level data analysis including the ability to audit, deduce, assess, conclude and appraise. Requires discretion in determining and referencing such to established criteria to define consequences and develop alternatives.

● Verbal Aptitude\: Requires the ability to utilize a variety of advisory data and information such as activity and attendance reports, income eligibility forms, guidelines and non-routine correspondence.

● Mathematical Aptitude\: Requires the ability to perform addition, subtraction, multiplication and division; calculate percentages, and decimals.

● Functional Reasoning\: Requires the ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objective

● Environmental Factors\: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to disease and irate individuals poses a very limited risk of injury.

● Physical Requirements\: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five (5) to ten (10) pounds, such as training materials. Tasks may involve extended periods of time at a keyboard or workstation.

● Sensory Requirements\: Requires the ability to recognize and identify individual characteristics of colors, sounds, tastes, odors and textures associated with job-related objects, materials and tasks, such as evaluating quality of a facility.