Contract Employee

REPONSIBILITIES:

• Invoice Processing- Receive, review, and process vendor invoices accurately and in a timely manner.
• Verify supporting documentation, approvals, and account coding for completeness and compliance.
• Perform 2-way and 3-way matching of invoices with purchase orders and goods receipts.
• Investigate and resolve invoice discrepancies by coordinating with vendors and internal departments.
• Post approved invoices into the accounting/ERP system (e.g., SAP, Oracle, NetSuite).
• Vendor Master Management- Create, update, and maintain accurate vendor master records in accordance with internal policies.
• Validate vendor tax IDs, bank details, and supporting documentation to prevent duplicate or fraudulent records.
• Coordinate with multiple teams & business for vendor onboarding and maintenance.
• Periodically audit and cleanse vendor data to ensure accuracy and compliance.
• Payments Processing- Prepare payment runs for vendor invoices and employee reimbursements in accordance with payment terms.
• Reconcile payment batches with accounting records and bank statements.
• Ensure payments are made in line with company policy, cash flow planning, and statutory requirements.
• Maintain proper documentation and audit trail for all disbursements.
• Monitor unprocessed payments, returned transactions, or duplicate payments and take corrective action.
• Travel & Expense (T&E) Claims- Review and audit employee T&E claims for accuracy, policy compliance, and required approvals.
• Process timely reimbursements for approved claims.
• Educate employees on T&E policies and system procedures.
• Identify policy violations or duplicate submissions and follow up for resolution.
• Reporting & Compliance- Support month-end and year-end closing activities, including accruals, vendor reconciliations, and reporting.
• Prepare AP aging reports, payment forecasts, and other relevant analyses.
• Ensure compliance with accounting standards, internal controls, and statutory regulations.
• Assist internal and external auditors by providing required documentation and explanations.
• Timeliness and accuracy of invoice and payment proposal.
• Compliance with internal policies and audit requirements.
• Vendor and employee satisfaction levels.
• Reduction in pending payables, duplicate payments, and processing errors.

Profile :

• AP Team Member (2–3+ Years of Experience).
• Perform day-to-day invoice entry, payment processing, and T&E claim handling.
• Reconcile vendor accounts and assist in resolving payment discrepancies.
• Support data maintenance in vendor master files and ensure documentation accuracy.
• Generate standard reports and assist in month-end close activities.
• Escalate issues and seek guidance from senior team members when required.
• Review and approve AP transactions processed by Analysts.
• Handle complex vendor reconciliations, high-volume accounts, and escalations.
• Support process improvement, automation, and system enhancement initiatives.
• Coordinate with Procurement, Treasury, and Finance teams for issue resolution.
• Train and mentor junior AP staff on systems and procedures.
• Manage the Accounts Payable team to ensure accurate and timely processing of all AP activities.
• Ensure compliance with company policies and tax regulations
• Monitor KPIs such as invoice turnaround time, on-time payment rate, and GR/IR aging.
• Drive process improvements, automation initiatives, and internal control enhancements.
• Partner with Finance leadership, Procurement, and business units to optimize working capital.
• Supervise team performance, conduct reviews, and foster a culture of accountability and excellence.

Qualifications & Skills:

• Bachelor’s or Master’s degree in Accounting, Finance, or Commerce.
• In-depth knowledge of invoice processing, payments, vendor master, and T&E claims.
• Strong understanding of accounting principles and internal controls.
• Proficiency in SAP and Excel is mandatory.
• Experience in Concur for T&E is preferred.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication and interpersonal skills for vendor and stakeholder management.
• Ability to manage multiple priorities and meet tight deadlines.
• Experience in shared services or multinational environments preferred.