Contract Manager

Key Responsibilities

• Prepare and draft sales and purchase contracts based on approved deal confirmations and agreed commercial terms.
• Review, negotiate, and finalize contractual terms with counterparties, ensuring alignment with commercial agreements, company policies, and risk management requirements.
• Coordinate with traders, legal, finance, operations, and counterparties to resolve contractual issues, discrepancies, and operational matters
• Monitor contract status and ensure timely execution and signing by all parties
• Maintain accurate contract records and ensure proper documentation throughout the contract lifecycle
• Manage contract amendments, extensions, and other contractual changes as required
• Monitor contractual obligations and key milestones to ensure compliance with agreed terms and conditions

Shipment Execution & Trade Settlement

• Manage shipment execution, trade documentation, invoicing, settlements, and account reconciliation to ensure smooth and timely transaction completion
• Review provisional and final invoicing, pricing adjustments, quality and quantity adjustments, debit or credit notes, demurrage and other claims, and account reconciliation

Risk, Compliance & Reporting

• Monitor contract performance, ensure compliance, prepare operational reports, and support process improvement initiatives
• Ensure that contracts include appropriate sanctions, export control, anti-money laundering, anti-bribery and corruption, and counterparty compliance provisions in line with company policy and transaction risk
• Perform counterparty KYC, beneficial ownership checks, sanctions and adverse-media screening, and required approvals before contract execution or payment
• Maintain complete and accurate contract files, approval records, signed agreements, amendments, notices and key correspondence in the designated ERP system

Requirements

• Degree in a relevant discipline
• 5–8 years of experience in commodity, contract administration, or trade operations.
• Knowledge of Incoterms, shipping documentation, shipping terms and trade settlement processes.
• Experience using ERP systems is a must.
• Proficient in Microsoft Excel and other MS Office applications.
• Strong attention to detail, communication, and organizational skills.
• Experience working with colleagues across different cultures and time zones.
• Experience collaborating with cross-functional teams
• Proficiency in Mandarin Chinese is an advantage
• knowledge of UCP 600 and LC documentation. Familiarity with ISBP, URC522, URDG 758 and ISP98 is desirable