Contract Manager

Requirements

Contract Administration

• Administer the bid/ tender contracts
  

• Advise the Project Director / Resident Engineer on contractual rights, obligations, and risks.
  

• Manage contractual correspondence, notices, determinations, and formal communications.
  

• Ensure compliance with contractual procedures, timelines, and approval requirements.
  

• Identifying and reviewing tender/bid opportunities (often via portals like eTenders in South Africa, or similar procurement platforms)
  
• Coordinating input from various departments (finance, legal, technical, operations) to compile a complete bid
  
• Ensuring compliance with tender requirements (documentation, BBBEE certificates, tax clearance, etc. — especially relevant in SA)
  
• Managing submission deadlines and formatting requirements
  
• Maintaining a tender/bid tracking register or database
  
• Liaising with clients or procurement officers for clarifications
  
• Drafting or reviewing contract terms once a bid is successful
  
• Filing and archiving submitted bids and related contracts
  

Claims & Variations Management

• Review and assess Variation Orders, and change requests.
  

• Prepare contractual assessments and recommendations.
  

• Maintain a comprehensive Variation Register.
  
  

Payments & Commercial Control

• Review Interim Payment Applications (IPAs) and Final Accounts in coordination with the Quantity Surveyor or Project Controller.
  

• Verify contractual compliance related to payment, retention, advance payments, and deductions.
  

• Support the certification process in line with contract provisions.
  
  

Time & Delay Management

• Review baseline and updated programmes from a contractual perspective.
  

• Monitor contractual milestones and notice requirements related to delay events.
  
  

Risk & Compliance

• Identify contractual and commercial risks and propose mitigation measures.
  

• Ensure adherence to country laws, regulations, and local authority requirements.
  

• Support dispute avoidance and resolution through proactive contract management.
  
  

Reporting & Coordination

• Prepare contractual reports, summaries, and dashboards for the Client and Consultant management.
  

• Coordinate closely with Resident Engineers, discipline engineers, planners, QS, and the Client/PMC.
  

• Support audits and provide contractual input during meetings and negotiations.
  
  

Qualifications & Experience

• Bachelor’s Degree in Engineering (Civil, Structural, Mechanical, or equivalent).
  

• Minimum 5–10 years of experience in construction projects, with significant exposure to contract management roles.
  

• Proven experience working within a Supervision Consultant or Engineer’s team.
  

• Strong knowledge of contract administration practices.
  
  

Skills & Competencies

• Strong contractual, analytical, and negotiation skills.
  

• Strong tender/ bid coordination experience.
  

• Excellent written and verbal communication in English.
  

• High attention to detail and strong documentation skills.
  

• Ability to work independently on site and manage multiple stakeholders.
  

• Strong commercial awareness and problem-solving capability
  

Benefits