Contract & Procurement Admin (1 Year Contract) #3,500 #NKC

Contract Administration

• Draft, prepare, review and maintain contractual and commercial documents in accordance with company policies and procedures.

• Liaise with internal stakeholders to gather and clarify contractual, service and procurement requirements.

• Coordinate the preparation, issuance and distribution of contracts, amendments and supporting documents.

• Monitor contract validity, renewal dates, milestones and compliance requirements.

• Maintain an organised central repository of contract records and documentation.

Procurement & Purchase Order Management

• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR) and Purchase Orders (PO) using internal procurement systems.

• Coordinate purchase order approvals and ensure compliance with procurement procedures.

• Track purchase orders from issuance to fulfilment and closure.

• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates and other project completion documents.

• Liaise with Finance and Procurement teams to facilitate timely invoice processing and payments.

Vendor Management

• Act as the primary administrative contact for vendors and service providers.

• Coordinate vendor onboarding, registration, qualification and documentation.

• Maintain vendor records and ensure compliance with company policies.

• Monitor vendor performance, contractual obligations and service delivery.

• Coordinate contract renewals, quotation requests and vendor evaluations.

Administrative Support

• Prepare reports, presentations and management updates on contract and procurement activities.

• Track departmental budgets, expenditures and purchase requests.

• Maintain accurate documentation and filing systems to ensure audit readiness.

• Support internal and external audits by providing the necessary records and documentation.

• Collaborate with cross-functional teams to ensure smooth procurement and operational processes.

• Ensure timely issuance of contracts, work orders, purchase orders, confirmations and completion certificates.
  

  
  

  
  Interested applicants may email resume to kellychooi@recruitexpress.com.sg

  Chooi Kelly (CEI Registration No: R25136207)

  Recruit Express Pte Ltd (EA: 99C4599)

  We regret only shortlisted candidates will be contacted