Contracting Department Manager, OT 2 (FT) - REQ #2323

Contracting Department Manager, OT 2 #2323

I. SUMMARY

Reporting to the Manager Strategic Planning, Logistics and Support, manages the Europe Contract Team and oversees all high‑value contracts. Provides expert guidance on government contracting, property management, and vendor documentation, ensuring effective controls, processes, and procedures across the department.

II. PRINCIPAL ACCOUNTABILITIES

• Manages the Europe Contract Team, ensuring effective planning and execution of work procedures, specification interpretation, and purchasing activities.

• Manages, leads, and coordinates activities for the Europe Contract Team. Responsibilities include coaching and supervising the associates, assigning and directing projects, setting goals, and evaluating the performance of each subordinate, including addressing complaints and resolving issues.

• Develops Europe Contract Team associates regarding purchasing related skills and performs regular meetings with them to track the development of the measures.

• Maintains the contracting and purchasing systems, ensuring the effective implementation of strategic directives issued by the Home Office.

• Develops and deliver instructions related to purchasing systems and procedures.

• Manages all high value contracts for the Europe operations.

• Prepares purchase requests and orders and provide end to end contract support for European banking centers.

• Maintains strong working relationships with suppliers throughout the contract lifecycle to ensure full compliance.

• Supports the Manager Strategic Planning, Logistics & Support in all interactions with U.S., German, and other governmental agencies on matters involving contractor cost reasonableness and financial stability.

• Oversees the leasing, purchasing, distribution, and maintenance of European company vehicles.

• Manages electrical testing according to BVG A3, including coordination with banking centers.

• Assist the Europe Managers with contract and compliance documentation, advise on new and existing contractual requirements (e.g. FAR clauses), support escalation processes, and forward all necessary documentation to the Home Office.

• Manages the preparation and updates of business procedures for Europe Procurement Team.

• Assists the Manager Strategic Planning, Logistics and Support with all contracts and audits involving the Defense Contract Management Agency.

• Manages government record keeping compliance, including adherence to FAR regulations and bank policies and procedures.

• Independently runs all necessary processes for a Request for Proposal (RFP). This includes sourcing and communication with potential vendors, finalizing the Scope of Work along with the Subject Matter Experts, answering questions by the vendor and setting milestones.

• Trains new associates in the Contracting Department and supports the Manager Strategic Planning, Logistics & Support with the strategy of the department.

• Perform additional duties as assigned.

• Travelling will be required (10-15% of the working time).

III. QUALIFICATIONS REQUIREMENTS

A. Education and Knowledge

• Bachelor’s degree in finance, Accounting, Contracting, or related field; or five years of relevant experience/training.

• More than 5 years of experience with Military Contracts.

• Extensive experience in purchasing and contracting, particularly within U.S. military banking operations and Department of Public Works (DPW) performance requirements.

• Strong knowledge of applicable bank policies, procedures, and government regulations.

B. Skills

• Ability to interpret scientific journals, technical documents, financial reports, and legal documentation.

• Skilled in responding to inquiries and complaints from customers, regulatory bodies, and military or business personnel.

• Confident in presenting information to management, public groups, and military/business audiences.

• Clear and effective written communication, adaptable to different needs and audiences.

• Proven Leadership skills with respect to training and developing a multi-cultural team.

• Fluency in English and German, both written and spoken.

• Able to work independently with minimal supervision, maintaining strong attention to detail and meeting deadlines.

• Capable of interpreting complex technical instructions, whether mathematical, diagram-based, or abstract—and applying them effectively.

• Strong problem-solving ability, including defining issues, analyzing data, establishing facts, and drawing logical conclusions. Proficient in PC applications, including databases, internet tools, and MS Office (especially Excel).