Contracts Administrator

Key Responsibilities • Administration of main contracts, subcontracts, purchase orders, and commercial agreements. • Review contract documents, specifications, drawings, schedules, BOQs, and amendments. • Maintain records of all contractual documents, correspondence, notices, and submissions. • Monitor key contractual dates, obligations, deliverables, and notice requirements. • Prepare contract registers, variation registers, claims and other commercial records. • Ensure that contractual documentation are readily available for reference and audit purposes. • Assist the Commercial Manager and Contracts Manager with contractual and commercial matters. • Preparation of variation orders, claims, extensions of time, and other contractual entitlements. • Assist in reviewing subcontractor claims, variations, and payment-related documentation. • Monitor project correspondence to identify potential contractual or commercial implications. • Assist in preparing contractual notices, letters, and responses. • Support the preparation of commercial reports for management review. • Maintain records relating to variations, delays, disruption, additional costs, and potential claims. • Assist in gathering supporting documentation and evidence for claims and contractual submissions. • Track the status of submitted variations and claims and follow up with relevant stakeholders. • Assist with the preparation, administration, and monitoring of subcontract agreements. • Maintain subcontractor documentation, payment records, variations, claims, and notices. • Monitor subcontractor compliance with contractual requirements. • Coordinate with Quantity Surveyor & Project Engineers regarding subcontractor commercial matters. • Prepare regular contractual and commercial reports for the Commercial Manager and senior management. • Maintain registers for contracts, variations, claims, notices, insurance, bonds, guarantees, and other contractual requirements. • Ensure proper document control and maintain an organized electronic and physical filing system. • Follow up with relevant stakeholders to ensure timely submission and closure of contractual matters.

Qualifications • Bachelor's degree in Quantity Surveying, Construction Management, Civil Engineering, Business Administration, Law, or a related discipline. • Professional qualifications or certifications in Contract Management, Quantity Surveying, or Commercial Management would be an advantage. • 3–5 years of relevant experience in contract administration within the construction industry. • UAE/GCC construction experience is preferred. • Experience working for a main contractor, subcontractor, or consultancy is desirable. • Experience with FIDIC-based construction contracts is preferred. • Experience in managing variations, claims, contractual correspondence, and subcontract administration is an advantage.