Contracts Administrator

Description:

• Provide contract bids and negotiate contract changes.
• Review purchasing requirements and ensure all terms and conditions of the contract are met. Prepare invoices, sales orders, and other documentation.
• Responsible for preparing, examining, analyzing, negotiating, and revising contracts.
• Oversee the preparation and revision of contracts.
• Handle the acquisition, distribution, and store of equipment and supplies.
• Dispose of unclaimed property.
• Oversee proposal planning and administration of contracts.
• Negotiate terms and conditions.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track authorizations and correspondence.
• Maintain detailed and organized files.
• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
• Maintain an audit file for each contract which will include original contract, all correspondence changes/deviations, amendments, clarifications, payment schedules.
• Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings.
• Ensure that contractor follows legal requirements, owner specifications and government regulations.
• Perform closing activities as needed.
• Track payments and deadlines.
• Analyze and mitigate risk.
• Provide contract summaries and ensure contract execution in accordance with company policy.

Skills

Skills:

• Bachelor degree in Business Administration or any related discipline.
• Communication skills - Planning & organizing skills - Time Management skills - Interpersonal Relationship skills - Negotiation skills
• Strong command in English (especially in drafting letters, reports, contract documents etc.) - Must be familiar with the contractual terms & processes of construction related contracts