Controller

SUMMARY OF JOB PURPOSE:

The Controller will join the organization at an important stage in the continued development of its finance function and will play a key role in strengthening accounting processes, financial controls, reporting, and the organization’s ability to understand and manage its financial position.

St. Jude’s Ranch for Children operates within a complex and evolving financial environment that includes multiple funding streams and legal entities, significant government and private grant activity, donor-restricted funds, investment and endowment activity, and related compliance requirements. The organization’s finance function must support detailed grant and restriction tracking, multi-entity financial reporting, regulatory and audit requirements, and active cash flow management.

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Manages and directs the activities of assigned staff; coordinates, prioritizes and assigns tasks and projects; tracks and reviews work progress and activities; directs the recruitment and selection of staff; undertakes disciplinary action as required; conducts performance evaluations.
• Develops and implements goals, objectives, policies, procedures and work standards for the department; prepares and administers the department's budget.
• Confers with management regarding financial and accounting activities, programs, policies, procedures and initiatives.
• Actively manages organizational cash flow and liquidity, including preparing and maintaining cash flow forecasts; monitoring cash balances, receivables, grant reimbursement timing, restricted cash requirements, and anticipated expenditures; and proactively identifying and communicating current or emerging cash needs.
• Ensures organization compliance with State and federal laws and regulations; monitors regulatory developments; recommends policy revisions as required.
• Audits all books and records of any fund or department; reports findings to appropriate internal or external party as appropriate
• Oversees the preparation and distribution of payroll.
• Prepares and directs the preparation of budgets, audits, financial statements and varied fiscal reports.
• Reviews accounting documents to ensure accuracy of information and calculations and makes correcting entries.
• Examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal regulations.
• Prepares and maintains control and subsidiary accounting records involving a variety of transactions and accounts.
• Maintains expenditure and budgetary control accounts and records; reviews, analyzes and adjusts budgets for departmental and organizational funds.
• Analyzes programs and legislation to determine fiscal and budgetary impact; prepares budgetary appropriation transfers and supplemental budgets.
• Maintains financial records for various funding sources, including grants; prepares reports for such funding agencies.
• Confers with operating staff, vendors, contractors and others regarding invoices and payment status.
• Represents the organization in meetings with representatives of governmental agencies, professional and business organizations, and the public; conducts presentations to Management, the Board and others as required.
• Prepares and directs the preparation of a variety of written correspondence, reports, procedures and other written materials.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
• Represents the organization with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
• Prepares and directs the preparation of a variety of written correspondence, reports, procedures and other written materials.
• Provides hands-on accounting support and periodic transaction entry as needed to ensure timely processing, maintain continuity of financial operations, and provide additional capacity to the finance team, particularly during periods of high volume, month-end close, year-end, audit preparation, or staff absences.
• Prepares, reviews, and posts complex and recurring journal entries, including payroll, prepaid expenses, fixed assets and depreciation, investments, allocations, restricted activity, and other month-end close entries.