Controls Project Coordinator

The Controls Project Coordinator provides cross-functional support to the Controls Project Management (PRMC) team, Electrical Installation team, and the department manager. This hybrid role supports project material tracking, system administration (Jira, LMS), small retrofit task coordination, documentation maintenance, and internal initiatives. The position also provides backup for PRMC team members during PTO and contributes to continuity across department operations. This is a new role with potential to expand based on team needs and candidate capability, with a defined path toward Junior Project Manager.

DUTIES AND RESPONSIBILITIES

• Track project materials from PO through delivery, receipt, and jobsite staging
• Coordinate with Procurement, vendors, and logistics to resolve delivery issues
• Maintain and update project material readiness logs
• Assist Electrical Installation team with material visibility and issue escalation
• Provide weekly material tracking updates for PRMC and Installation teams
• Administer Jira boards for the PRMC and Electrical Installation teams
• Follow up on overdue tasks and distribute weekly Jira reports
• Monitor LMS (site reporting system) for overdue items; send task reminders
• Support data entry or task updates when needed
• Coordinate internal initiatives led by the department manager (onboarding tools, process updates, team documentation)
• Track timelines, task ownership, and deliverables
• Participate in department projects that cross into other functions (engineering, procurement, training)
• Monitor shared inboxes, Jira boards, and trackers during PRMC team member PTO
• Escalate time-sensitive items and maintain continuity in project documentation and material tracking
• Log key updates to ensure clean handoffs before and after PTO
• Maintain up-to-date install documentation packages and redlines
• Assist with short-term (2–3 week) look-ahead schedules when requested
• Support coordination of site access and required safety documentation
• Participate in project status meetings and internal coordination calls as needed
• Support budget tracking, cost logging, and documentation for vendor-related items

Education: Associates degree in Logistics, Supply Chain, Construction Management (or similar), or equivalent work experience.

Experience: 1-3 years of experience in project coordination, scheduling, or material tracking in industrial, automation, or construction environments

Travel: Up to 25% of travel as required.

Skills & Abilities

• Organization and Time Management – Ability to track multiple tasks and priorities reliably.
• Communication – Clear coordination across teams and with vendors.
• Technical Proficiency – Comfortable with common project and reporting tools.
• Problem Solving – Able to identify issues, escalate, and support resolution.
• Adaptability – Flexibility to support different functions and step in where needed.

Physical and Cognitive Requirements

• Ability to remain stationary at a desk for prolonged periods of time.
• Ability to lift and carry supplies and materials up to 20 lbs on occasion.
• Ability to use office equipment, computers, and various electronic devices constantly throughout workday.
• Ability to move around office environment and reach with hands and arms regularly.
• Ability to communicate with others verbally and in writing, on a frequent basis.
• Ability to focus and complete tasks throughout workday in office environment.

The physical and cognitive demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functio ns.

Other Requirements

This position may require work at TGW customer sites. TGW’s customers may require background checks before accessing their sites. Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work.

Equal Opportunity Employer

TGW Systems Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.