I.R.B. LAW LLP

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Conveyancing Secretary

Open 20d
This position is no longer accepting applications(closed Jul 23, 2026).

Company Overview

I.R.B Law LLP is a Singapore law firm founded in 2012 with over 70 professionals. We deliver accessible, transparent, and results-driven legal services across family, corporate, criminal, estate planning, and Syariah law, serving a diverse client base.

Job Summary

The Conveyancing Secretary supports conveyancing lawyers by managing residential and commercial property transactions from start to finish, ensuring accuracy, organisation, and timely communication in a fast-paced legal environment.

Responsibilities

  • Assist in managing HDB and private residential property transactions, including sales, purchases, and refinancing
  • Prepare, draft, and process standard conveyancing documents and correspondence under lawyer supervision
  • Lodge caveats, transfer documents, and other instruments with the Singapore Land Authority (SLA) via INLIS
  • Liaise with the Central Provident Fund (CPF) Board on CPF housing matters and withdrawal processes
  • Coordinate mortgage documentation, loan redemptions, and security document releases with banks and financial institutions
  • Follow up on bank requisitions and ensure timely receipt of mortgage proceeds
  • Prepare and reconcile completion accounts with accurate financial figures
  • Coordinate with clients, sellers, buyers, developers, banks, and lawyers to ensure smooth transaction completion
  • Arrange execution and exchange of legal documents for property transactions
  • Prepare and submit Buyer’s Stamp Duty (BSD) and Additional Buyer’s Stamp Duty (ABSD) applications via the IRAS stamp duty portal
  • Ensure all stamping is completed within statutory deadlines
  • Maintain up-to-date knowledge of conveyancing regulations, CPF rules, and stamp duty policies
  • Communicate professionally with clients to provide transaction updates and collect required documents
  • Liaise with HDB, SLA, CPF Board, banks, developers, and other law firms on behalf of supervising lawyers
  • Respond promptly and courteously to client enquiries, escalating complex issues to lawyers
  • Open, maintain, and close client files following firm file management procedures
  • Update and maintain accurate records in the firm’s matter management system
  • Prepare billing narratives, issue invoices, and follow up on outstanding payments
  • Archive and dispose of closed files in compliance with firm policies

Required competencies and certifications

  • Minimum 1 to 2 years of conveyancing secretarial experience in a Singapore law firm
  • Prior experience handling HDB and/or private residential property transactions
  • Proficiency in using INLIS, STARS eLodgement, CPF Housing Portal, and IRAS e-Stamping portal
  • Ability to draft routine conveyancing correspondence and documents accurately
  • Proficient in Microsoft Office applications (Word, Excel, Outlook)

Preferred competencies and qualifications

  • Experience with refinancing matters and developer sales and purchases
  • Familiarity with law firm practice management or conveyancing software
  • Diploma or certificate in Legal Studies, Paralegal Studies, or related discipline
  • Relevant on-the-job experience considered equal to formal qualifications
  • Proficiency in a second language (Malay, Chinese, or Tamil)

Other Information

How to Apply Interested candidates are invited to submit the following to dpo@irblaw.com.sg with the subject line “Application — Conveyancing Secretary”:

  1. Updated resume
  2. A brief cover letter outlining relevant experience
  3. Expected salary
  4. Earliest available start date

We thank all applicants for their interest. Only shortlisted candidates will be notified.

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