Coordinator, Administrative Support

Job Summary

We are looking for a proactive and detail-oriented Civil Engineering professional with around 2 years of experience, to support department operations, project bidding, and coordination activities. The role requires strong analytical skills and proficiency in Excel and PowerPoint for reporting, data handling, and presentations.

Key Responsibilities

• 1. Department Management

• Assist in day-to-day department coordination and administrative tasks
• Maintain project records, documentation, and trackers
• Support senior engineers and department heads in planning and reporting
• Monitor workflow and assist in resource allocation

• 2. Project Bidding & Proposal Support

• Assist in preparation of tender documents and bid submissions
• Compile technical documents, BOQs, and project data
• Coordinate with internal teams for inputs required for bids
• Track bid timelines and submission schedules

• 3. Data Management & Reporting

• Prepare and manage Excel-based reports, MIS, and dashboards
• Analyze project data for cost, progress, and performance tracking
• Maintain databases and generate periodic reports

• 4. Presentation & Communication

• Develop PowerPoint presentations for internal reviews and client submissions
• Support project teams in preparing reports and presentations
• Participate in review meetings and assist in documentation

• 5. Coordination

• Liaise with internal teams, consultants, and vendors
• Follow up on deliverables and ensure timelines are maintained
• Support communication between different departments

Qualifications

• Bachelor’s Degree in Civil Engineering
• Additional certification in Excel / Project Management (preferred)

Experience

• Minimum 2 years of experience in civil engineering / construction / consulting
• Exposure to project coordination or bidding activities is preferred

Key Skills

• Strong proficiency in Microsoft Excel (formulas, pivot tables, data analysis)
• Good command over PowerPoint for presentations
• Basic understanding of tendering and BOQs
• Good communication and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Attention to detail and problem-solving approach

Key Performance Indicators (KPIs)

• Accuracy and timeliness of reports and documentation
• Efficiency in bid preparation support
• Quality of presentations and data analysis
• Coordination effectiveness across teams

Work Environment

• Office-based role with occasional interaction with project teams
• Fast-paced environment with multiple deadlines